Administrative Assistant- EMS

University Hospital; Newark (NJ); On-site; USD 40,000 - 42,000; Full time

Benefits offered by this job

Medical & Prescription Drug Coverage

Dental & Vision Insurance

Health Savings Account (HSA) & FSA

Pension Plan

Pet Insurance

Employee Assistance Program (EAP)

Professional Development

Job summary

University Hospital is seeking an Administrative Assistant to provide essential support for the Community Training Center and help prepare and facilitate BLS courses. You will coordinate projects, manage registrations and scheduling, and assist with marketing efforts to attract outside organizations and prospective students.

You will maintain files to AHA guidelines, process payments, and collaborate with CTC staff to ensure high-quality BLS course delivery.

Qualifications

• Associate's degree required.
• Two years of experience providing administrative support in an office environment required.
• Experience with word processing required.
• Experience with Microsoft Excel and PowerPoint preferred.
• BLS Instructor certification preferred.
• New Jersey EMT or MICP certification preferred.
• Excellent interpersonal and communication skills required.
• Must be available to work evenings and weekends when BLS courses are offered.

Responsibilities

• Provide administrative support for the Community Training Center (CTC) and assist with the preparation and facilitation of BLS courses.
• Coordinate assigned projects and support the day-to-day administrative needs of the CTC.
• Manage course registration and scheduling processes
• Assist with marketing and promoting CTC programs to outside organizations and prospective students.
• Maintain accurate files and documentation in accordance with American Heart Association guidelines and departmental policies.
• Assist with the collection and processing of payments related to CTC courses
• Collaborate with CTC coordinators and staff to support the delivery of high-quality BLS courses.
• Perform other related administrative and project coordination duties as assigned.

Skills

Associate's Degree

Two years admin experience

Word processing

Interpersonal communication

Education

Associate’s Degree

Tools

Microsoft Excel

PowerPoint

Job description

About The Role

The primary purpose of the Administrative Assistant is to provide administrative support for the Community Training Center, and to assist with the preparation and facilitation of BLS courses. Responsible for coordinating various projects as assigned, including, but not limited to, registration and scheduling processes, marketing the CTC to outside entities and potential students, maintaining files in compliance with American Heart Association guidelines and departmental policies, and collecting payments. Works in conjunction with other coordinators and staff of CTC to ensure quality of BLS courses.

About The Role

The primary purpose of the Administrative Assistant is to provide administrative support for the Community Training Center, and to assist with the preparation and facilitation of BLS courses. Responsible for coordinating various projects as assigned, including, but not limited to, registration and scheduling processes, marketing the CTC to outside entities and potential students, maintaining files in compliance with American Heart Association guidelines and departmental policies, and collecting payments. Works in conjunction with other coordinators and staff of CTC to ensure quality of BLS courses.

Responsibilities

What You’ll Do

• Provide administrative support for the Community Training Center (CTC) and assist with the preparation and facilitation of BLS courses.
• Coordinate assigned projects and support the day-to-day administrative needs of the CTC.
• Manage course registration and scheduling processes
• Assist with marketing and promoting CTC programs to outside organizations and prospective students.
• Maintain accurate files and documentation in accordance with American Heart Association guidelines and departmental policies.
• Assist with the collection and processing of payments related to CTC courses
• Collaborate with CTC coordinators and staff to support the delivery of high-quality BLS courses.
• Perform other related administrative and project coordination duties as assigned .

Qualifications

What You’ll Bring

• Associate’s Degree required.
• Two (2) years of experience providing administrative support in an office environment required.
• Additional related experience may be substituted for the Associate’s Degree on a year-for-year basis.
• Proficiency in word processing required.
• Experience with Microsoft Excel and PowerPoint preferred.
• BLS Instructor certification preferred.
• New Jersey EMT or MICP certification preferred.
• Excellent interpersonal and communication skills required.
• Must be available to work evenings and weekends when BLS courses are offered.

What We Offer

• Medical & Prescription Drug Coverage
• Dental & Vision Insurance
• Health Savings Account (HSA) & Flexible Spending Account (FSA)Short- & Long-Term Disability Insurance
• Pension Plan
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development

Compensationhourly

In compliance with New Jersey's Pay Transparency Act, the hourly rate for this position is Probationary Rate$29.09–Two (2) Year Rate $30.48. University Hospital considers multiple factors when determining compensation, including (but not limited to) the scope and responsibilities of the position, the candidate’s relevant work experience, education and training, key skills, internal equity, market data, and organizational needs.

About Us

University Hospital is one of the nation’s leading academic medical centers. As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey, University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients, regardless of their financial situation.