Administrative Assistant - Employment Institute

Auberle; Riverton (PA); On-site; USD 42,000 - 54,000; Full time

Job summary

Auberle is seeking a detail-oriented professional to support the Employment Institute’s reporting and data-tracking efforts. You will work across databases to generate accurate reports and assist with program growth initiatives, while ensuring timely, compliant documentation.

The role requires a High School Diploma, PA driver’s license, and background checks (ACT 33/34 and FBI). Flexibility for some evenings and weekends is expected to align with program needs.

Qualifications

• High School Diploma is required.
• ACT 33/34 and FBI Clearances are required.
• Valid PA driver’s license is required.

Responsibilities

• Work across databases to accurately report and track critical departmental data.
• Utilize reports to assist the team in making informed decisions regarding programmatic growth and innovation.
• Ensure that files and reports are compiled accurately and timely.
• Track and prepare billing and finance data as necessary including budgets, supplies, and billing.
• Communicate thoroughly with all team members.
• Meet and exceed all reporting requirements according to agency expectations.

Education

High School Diploma

Job description

PROGRAM SUMMARY:The Employment Institute, Auberle's nationally recognized workforce development program, places unemployed and underemployed individuals in career jobs, not just training. Our passionate, mission-driven team supports individuals in overcoming any barrier to employment impacting our participants, their families, and future generations. Because of our holistic model, 84% of our participants remain in employment for six months or more, a long-term indicator of success in the workplace.ESSENTIAL RESPONSIBILITIES:Work across databases to accurately report and track critical departmental data.Utilize reports to assist the team in making informed decisions regarding programmatic growth and innovation.Ensure that files and reports are compiled accurately and timely.Assist the department in the instance of audits.Track and prepare billing and finance data as necessary including budgets, supplies, and billing.Thoroughly communicate with all team members.Meet and exceed all reporting requirements according to the agency expectations.Ensure that all agency activities operate consistently and ethically within the Mission and Values of Auberle and consistent with its faith-based Catholic Identity.Perform such other duties as leadership may direct.TYPICAL WORKING CONDITIONS:Work is performed in an office environment.Contact with staff and non-staff (e.g., participants, referents, business partners, and staff from other community agencies).Requires working flexible hours, including some evenings and weekends.QUALIFICATIONS:High School DiplomaACT 33/34 and FBI ClearancesValid PA driver’s licenseMeet the required Skills and Abilities described herein