Administrative Assistant: Data & Partnerships Support

Second Harvest Foodbank of Southern Wisconsin, Inc.; Madison (WI); On-site; USD 44,000 - 53,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan with 5% match

Short Term Disability Insurance

Long Term Disability Insurance

Life and AD&D Insurance

Paid Time Off starting at 23 Days per‑

15 Paid Holidays per year

Floating Holidays

Paid Family Leave

Employment Transition Pay

Job summary

Second Harvest Foodbank of Southern Wisconsin, Inc. is seeking an administrative support professional to assist the Partnerships and Community Impact Department.

You will coordinate Mobile Pantry activities, manage calendars, and respond to outreach requests while ensuring data is accurately entered into Salesforce and other systems. The role requires strong customer service, MS Office skills, and the ability to work across remote and in-person settings.

Qualifications

• High School Diploma or GED required.
• Two or more years of relevant administrative support experience.
• Ability to pass background check.
• Experience with CRM systems such as Salesforce preferred.

Responsibilities

• Support Mobile Pantry coordination and admin tasks.
• Maintain calendars, respond to outreach requests, and schedule coordinator calls.
• Prepare and manage Salesforce data, reports, and training materials.
• Track partner data, grants, and KPIs across departments.
• Assist PCI initiatives, procure supplies, and update partner communications.

Skills

Time management

Customer service

MS Excel

Coordination

Teamwork

Education

High School Diploma or GED

Tools

Salesforce

Active Campaign

Job description

Second Harvest Foodbank of Southern Wisconsin, Inc. is seeking an administrative support professional to assist the Partnerships and Community Impact Department.

You will coordinate Mobile Pantry activities, manage calendars, and respond to outreach requests while ensuring data is accurately entered into Salesforce and other systems. The role requires strong customer service, MS Office skills, and the ability to work across remote and in-person settings.