Administrative Assistant, Creative Talent Engagement & Development (CTED)

Netflix; Los Angeles (CA); On-site; USD 60,000 - 109,000; Full time

Benefits offered by this job

Health plans

Mental health support

401(k) with employer match

Stock options

Disability programs

HSA & FSA

Family-forming benefits

Life insurance

Job summary

Netflix seeks an Administrative Assistant for the Creative Talent Engagement & Development (CTED) to support the Director and team with calendars, travel, documentation, and internal systems. This role ensures smooth day-to-day operations, enabling strategic programs and partnerships.

Ideal candidates bring EA experience, passion for workforce development in tech/entertainment, and strong proficiency with Google Suite, Slack, Airtable, Claude Cowork, and ChatGPT Team Enterprise.

Qualifications

• Experience as an administrative or executive assistant, ideally supporting multiple executives at once.
• Genuine passion and curiosity for workforce development, talent access, and/or program management, specifically in the tech/entertainment space.
• Proficiency in Google Suite (Gmail, Gchat, Calendar, Docs, Slides, Sheets), Slack, and Airtable.
• Advanced proficiency with Claude Cowork (including custom skill deployment) and Chat GPT Team Enterprise.
• Strong time-management skills with a high comfort level for ambiguity and change.
• Maintain total confidentiality regarding business operations, data, and internal strategy.
• Positive and supportive attitude, providing white-glove service to both internal and external partners and guests.
• Previous experience in entertainment is highly preferred, but not required.

Responsibilities

• Manage calendars for the Director and Senior Manager, including scheduling, meeting prep, and ensuring adequate spacing and focus time.
• Coordinate the CTED team calendar, including recurring meetings, cross-functional check-ins, and key program milestones.
• Creating and maintaining itineraries, including agendas, note-keeping, etc.
• Arrange travel for the Director (and team members as needed), including flights, hotels, and transportation.
• Prepare and submit expense reports for the Director and team PCard, ensuring timely and accurate reconciliation.
• Monitor the CTED team email inbox; triage, respond to, and route inquiries to the appropriate team members.
• Receive and delegate incoming requests from the General Inquiry Form Airtable to the right owner.
• Greet and host external colleagues and partners during office visits.
• Assist with team event planning and logistics, including swag bags when needed.
• Support onboarding of vendors to internal systems and assist with invoices and budget coding.
• Keep CTED Google Drive organized with memos and documentation; update folders and sharing permissions.
• Maintain the CTED Google Site and Airtable databases with current resources and links.

Skills

Executive support

Administrative support

Time management

Confidentiality

Hospitality

Tools

Google Suite

Slack

Airtable

Claude Cowork

ChatGPT Team

Job description

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next.

Role Summary

The Creative Talent Engagement & Development (CTED) Administrative Assistant serves as a key support role for the CTED Director and team, handling essential administrative and logistical tasks. This role is responsible for the day-to-day coordination of calendars, meetings, travel, documentation, and internal systems to ensure smooth operations, allowing the team to focus on strategic programs and partnerships.

Key Responsibilities

Executive & Team Support

• Manage calendars for the Director and Senior Manager, including scheduling, meeting prep, and ensuring adequate spacing and focus time.
• Coordinate the CTED team calendar, including recurring meetings, cross-functional check-ins, and key program milestones.
• Creating and maintaining itineraries.
  • Including agendas, note-keeping, etc.
• Arrange travel for the Director (and team members as needed), including flights, hotels, and transportation
• Prepare and submit expense reports for the Director and team PCard, ensuring timely and accurate reconciliation.
  • Source and maintain receipts, etc.

Administrative & Office Operations

• Monitor the CTED team email inbox; triage, respond to, and route inquiries to the appropriate team members.
• Receive and delegate incoming requests from the General Inquiry Form Airtable to the right owner.
• Greet and host external colleagues and partners during office visits, ensuring a professional and welcoming experience.
• Assist with team event planning and logistics (e.g., internal offsites, team meetings, retreats), including assembling swag bags when needed.

Vendor, Finance & Systems Support

• Support onboarding of vendors/suppliers to internal systems (e.g., Supplier Hub), working closely with FPO.
• Assist with submitting and tracking invoices (program-related and non-program-related) and following up with vendors to confirm payment.
• Partner with the team to ensure costs and expenses are properly coded and routed to the appropriate budgets.

Documentation & Knowledge Management

• Keep the CTED team shared folder on Google Drive organized and up to date, ensuring that each program has a current memo and documentation in its respective folder.
  • Generate folders as needed
  • Maintain up-to-date documentation
    • (e.g. file naming conventions, folder structure, filing new documents, updating sharing permissions)
  • Archive documentation as needed
• Maintain and update the internal CTED Google Site with relevant resources, updates, and links.
• Support general up-keep of team Airtable databases in conjunction with team Coordinators.

What You Bring

• Experience as an administrative or executive assistant, ideally supporting multiple executives at once.
• Genuine passion and curiosity for workforce development, talent access, and/or program management, specifically in the tech/entertainment space.
• Proficiency in Google Suite (Gmail, Gchat, Calendar, Docs, Slides, Sheets), Slack, and Airtable.
• Advanced proficiency with Claude Cowork (including custom skill deployment) and Chat GPT Team Enterprise.
• Strong time-management skills with a high comfort level for ambiguity and change.
• Maintain total confidentiality regarding business operations, data, and internal strategy.
• Positive and supportive attitude, providing white-glove service to both internal and external partners and guests.
• Previous experience in entertainment is highly preferred, but not required.

Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $43.27 - $79.33.

Benefits

• Health Plans
• Mental Health support
• a 401(k) Retirement Plan with employer match
• Stock Option Program
• Disability Programs
• Health Savings and Flexible Spending Accounts
• Family-forming benefits
• Life and Serious Injury Benefits
• We also offer paid leave of absence programs.
• Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off.
• Full-time salaried employees are immediately entitled to flexible time off.

See more details about our Benefits here.

Netflix is a unique culture and environment. Learn more here.

Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.