Administrative Assistant: CPA Firm Support & Client Service

Carr, Riggs & Ingram; Town of Florida (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

21 PTO days, 9 paid holidays, long‑ten

Job summary

Carr, Riggs & Ingram (CRI) is seeking an Administrative Assistant to support a busy CPA firm environment in New York. The role emphasizes front-office operations, client coordination, and precise document handling.

You will manage phones, organize office logistics, prepare correspondence, perform data entry and file maintenance, while delivering professional service and multitasking with integrity.

Qualifications

• 2+ years of experience.
• Experience in a CPA Firm environment preferred.
• Ability to work overtime January through April and during peak seasons.
• Proficient in Microsoft Office (Excel and Word).
• Well-developed interpersonal skills; tactful, mature, flexible.
• Ability to operate independently and self-manage projects.
• Ability to perform several tasks concurrently with ease and professionalism.
• Sound administrative skills; well-developed management skills.
• Ability to establish credibility and be decisive, while supporting Partners’ priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee the phones and transferring calls.
• Manage client traffic.
• Maintain cleanliness and orderliness of office and kitchen area including supplies.
• Manage office supplies including daily restock and maintenance of coffee, drinks and snacks.
• Generation of correspondence; Data entry; File maintenance.
• Other duties as requested to maintain efficient document processing within the firm.

Skills

Interpersonal skills

Multi-tasking

Self-management

Verbal & written communication

Tools

Microsoft Office (Excel)

Microsoft Word

Job description

Carr, Riggs & Ingram (CRI) is seeking an Administrative Assistant to support a busy CPA firm environment in New York. The role emphasizes front-office operations, client coordination, and precise document handling.

You will manage phones, organize office logistics, prepare correspondence, perform data entry and file maintenance, while delivering professional service and multitasking with integrity.