Administrative Assistant

Carr, Riggs & Ingram, L.L.C.; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

21 PTO days

9 paid holidays

Health insurance

401(k) retirement plan

Dental insurance

Vision insurance

Parental leave

Flexible spending accounts

Job summary

Carr, Riggs & Ingram, L.L.C. recruits an administrative professional to support daily operations in a CPA firm environment. The role involves phone management, client traffic, and office upkeep, with duties in correspondence, data entry, and file maintenance.

The position requires at least 2+ years of experience, strong MS Office skills, and the ability to multitask and work overtime during peak seasons. Excellent communication and independent work style are essential.

Qualifications

• 2+ years of administrative experience, preferably in a CPA firm.
• Proficient with Microsoft Office and data entry tasks.
• Ability to work overtime during peak seasons (Jan–Apr).
• Strong interpersonal, written and verbal communication skills.
• Capable of independent work and managing multiple tasks.

Responsibilities

• Oversee phones and transfer calls.
• Manage client traffic and maintain office and kitchen areas.
• Maintain office supplies and daily restock (coffee, drinks, snacks).
• Generate correspondence, perform data entry, and file maintenance.
• Support firm operations and assist with client servicing tasks.

Skills

MS Office

Interpersonal skills

Multitasking

Data entry

Written and verbal communication

Overtime availability

Tools

Microsoft Excel

Microsoft Word

Job description

At Carr, Riggs & Ingram, your career path is just that-yours. We are strong believers in the notion that your career should adapt to and integrate into your life and not the other way around. We invite you to explore our opportunities and learn how CRI can help you reinvent your career path and shape your future.

We are dedicated to uniting your professional passions with your individual personal pursuits, creating an empowered workplace for everyone- from interns and admins to staff accountants and future partners. At CRI, #EverybodyCounts.

Essential Functions:

• Oversee the phones and transferring calls
• Manage client traffic
• Maintain cleanliness and orderliness of office and kitchen area including supplies
• Manage office supplies including daily restock and maintenance of coffee, drinks and snacks.
• In addition to traditional administrative support, this individual will be responsible for functions associated with the servicing of clients through:
  • Generation of correspondence
  • Data entry
  • File maintenance
  • Other duties as requested or needed to maintain the efficient processing of documents and communications within the firm's internal operations.

Qualifications:

• 2+ years of experience
• Experience in a CPA Firm environment preferred
• Ability to work overtime January through April and during peak seasons
• Proficient in Microsoft Office (Excel and Word)
• Well-developed interpersonal skills. Ability to get along well with diverse personalities; tactful, mature, and flexible.
• Ability to operate independently and self-manage projects.
• Ability to perform several tasks concurrently with ease and professionalism.
• Sound administrative skills. Well-developed management skills.
• Ability to establish credibility and be decisive, but able to recognize and support the Partners’ preferences and priorities.
• Comfortable performing multifaceted projects in conjunction with normal activities.
• Excellent written and verbal communication skills.

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. CRI will not sponsor applicants for U.S. work visa status for this position or future positions (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

CRI is a nationally recognized accounting and advisory firm known for its audit, tax, and business consulting expertise. The profession and our communities widely acknowledge our commitment to delivering tailored solutions to help ensure client success.

We stand out through our collaborative, client-focused approach, offering personalized services backed by deep industry knowledge. Clients trust CRI as a dedicated partner who understands their unique needs and ensures support at every step. To learn more about the industries we serve, our service offerings, and our family of companies please visit us at www.criadv.com .

CRI offers a generous benefits package that includes 21 PTO days, 9 paid holidays, and company-paid long-term disability and life insurance. Employees also have access to Blue Cross Blue Shield medical insurance, as well as dental, vision, and short-term disability coverage. Additional benefits include parental leave, flexible spending accounts, and a 401(k) retirement plan.