Administrative Assistant - Corporate

Dialysis Care Center; Homer Glen (IL); On-site; USD 25,000 - 30,000; Full time

Job summary

Home Dialysis Services & Dialysis Care Center, LLC is seeking an Administrative Assistant I to provide a wide range of clerical support for the corporate office in Homer Glen, IL. The role includes travel coordination, expense entry, and maintaining facility and vendor records.

The candidate should have an associates degree, strong PC skills in Microsoft Office, and the ability to multi-task in a fast-paced environment. Healthcare experience is a plus.

Qualifications

• Associates degree is required.
• A bachelor’s degree is preferred.

Responsibilities

• Provide administrative support to ensure efficient operation of the corporate office.
• Schedule and coordinate travel for traveling employees.
• Enter and allocate credit card charges and generate monthly reports.

Skills

PC proficiency

Multi-tasking

Communication

Data entry

Education

Associates degree

Bachelor’s degree preferred

Tools

Gaia

Ascend

Certify system

Laserfiche

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Office and Clerical Homer Glen, IL, US

2 days ago Requisition ID: 2366

Salary Range: $18.00 To $22.00 Hourly

PURPOSE AND SCOPE:

Supports the mission,corevaluesandcustomerserviceof Home Dialysis Services & Dialysis Care Center, LLC (HDS/DCC).

AdherestotheHDS/DCC Policies and Procedures and ComplianceProgram including all state and federal regulatory requirements.

The Administrative Assistant I is responsible for providing administrative support to ensure efficient operation of the Corporate office through a variety of tasks related to organization and communication.

PRIMARY DUTIES/ACTIVITIES:

• Booking and coordinating travel accommodations for traveling employees.
• Responsible for credit card purchases & allocating charges to the proper entity.
• Responsible for entering credit card charges into the Certify system and sending the monthly report to the Finance department.
• Uploading new hires to Gaia & Ascend.
• Creating and updating DCC Agenda for weekly facilities calls.
• Generate reports, including but not limited to GAIA.
• Maintaining agreement binders for all DCC & HDS entities.
• Maintaining CLIA certificates.
• Responsible for the coordination of the execution of the Backup Facility agreements and filing into Laserfiche
• Weekly Mortality Review report
• Responsible for managing all IT requests and coordinating the approval process. Forwarding IT approvals to IT Manager.
• Assisting Manager with the DCC Dashboard, including new facility checklist, CMS tracker, and MDA tracker.
• Answering phones and routing calls appropriately.
• Setting up meetings and sending out calendar invitations.
• Take accurate minutes of meetings.
• Responsible for Envi orders/ Amazon purchases and allocating the charge to the correct entity.
• Providing general administrative support to various departments.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Greet and assist visitors to the office
• Maintain computer filing systems.
• Cover the reception desk when required.
• Other duties, as assigned

EDUCATION:

• Associates degree is required
• A bachelor’s degree is preferred

EXPERIENCE AND REQUIRED SKILLS:

• Must be PC proficient and able to thrive in a fast-paced setting; experience in Microsoft Office Suite: Outlook, Word and Excel a must
• Must be productive & resourceful with the ability to meet deadlines
• preferred Administrative and clerical experience in a similar capacity is required

OTHER QUALIFICATIONS:

• Must be a self-starter who can work independently yet function in a highly collaborative, fast-paced team environment.
• Ability to multi-task, work under pressure and meet deadlines effectively
• Excellent written and oral communication skills
• Strong data entry, organizational and interpersonal skills
• High integrity, team player with patient service focus and flexibility

CUSTOMESERVICE:

• Responsible for supporting the values and customer service standards of HDS/DCC.
• Accountable for outstanding customer service to all staff, clients and vendors
• Develops and maintains effective relationships through effective and timely communication.
• Initiates action to respond, resolve and follow up regarding customer service issues with all customers in a timely manner.

PHYSICALDEMANDSANDWORKINGCONDITIONS:

• The physical demands and work environment characteristics described here are representative of those anemployee encounters while performing the essential functions of this job. Reasonable accommodations may be made toenable individuals with disabilities to perform the essentialfunctions.
• Day to day work includes desk and personal computer work and interaction with prospective and current clients.Theposition requires travel between assigned facilities and various locations. Travel to scheduled staff meetings may berequired.
• The work environment is characteristic of a health care facility with air temperature control and moderate noise levels.

Must be able to lift 30 pounds as needed.