Administrative & HR Coordinator

DHL Global Forwarding; Hebron Estates (KY); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

401(k) Match

Stock Purchase Plan

Medical Insurance

Vision Insurance

Dental Insurance

Paid Time Off

Job summary

DHL Global Forwarding is seeking an Administrative Assistant / Coordinator in Hebron, Kentucky. The role supports leadership and staff with local HR tasks, data collection, reporting tools, station correspondences, Kronos and procurement support, and various accounting-style duties.

The position requires excellent communication, strong organization, and the ability to multi-task in a fast-paced environment.

Qualifications

• 2+ years of Administrative Assistant experience.
• Excellent communication skills (oral and written).
• Proficient in MS Word, Excel, PowerPoint, Outlook and PDF.
• High school diploma or equivalent.
• Ability to multi-task in a fast-paced environment.
• English language skills required.

Responsibilities

• Administrative duties for the DHL Global Forwarding Facility.
• Liaison for record keeping, I-9's, Workers Comp reporting, and related items including records/reporting.
• Aurora / Workflow support, payables.
• Maintains the Station I-Share pages, FACTSHEETs.
• Interfaces with HR on behalf of station - Kronos updates, initial profiles and job requisitions, cost center coding, etc.
• Coordinates all IT related support, equipment tracking, printers, PC disposal, laptops, local records, Security codes, swipe card control.
• Plans, coordinates, monthly/annual employee events.
• Set-up meetings and conference calls.
• Ordering and distribution of office and coffee supplies.
• Greeting, checking in and directing visitors.
• Answer telephone calls, respond to questions, direct callers.
• Printers - toner cartridge inventory and distribution.
• Coordination of equipment repair.
• Schedule meetings, rooms, and setup required equipment.
• Arrange lunches upon request.
• Sort and distribute mail and packages.
• Mail services.
• Maintain databases.
• Other duties as assigned.

Skills

Excellent communication

English language skills

Team player

Proficient organizational skills

MS Word

Excel

PowerPoint

Outlook

PDF

Switchboard/phone operator experience

Multi-task in fast-paced environment

2+ years Administrative Assistant

Education

High school diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

PDF

Job description

DHL Global Forwarding is seeking an Administrative Assistant / Coordinator in Hebron, Kentucky. The role supports leadership and staff with local HR tasks, data collection, reporting tools, station correspondences, Kronos and procurement support, and various accounting-style duties.

The position requires excellent communication, strong organization, and the ability to multi-task in a fast-paced environment.