Administrative Assistant - Confidential & Non-Confidential

Philadelphia University; Philadelphia (Philadelphia County); On-site; USD 45,769 - 58,840; Full time

Job summary

An established industry player is seeking an Administrative Staff member to support division management. This role involves performing diverse administrative tasks, serving as a liaison, and ensuring effective communication within the team. The ideal candidate will have significant clerical experience and a strong educational background to excel in this position. If you thrive in a dynamic environment and are eager to contribute to a vital team, this opportunity is perfect for you. Join us in making a difference in the community while advancing your career in public service.

Qualifications

• Five years of advanced clerical or administrative experience required.
• Education equivalent to completion of the twelfth school grade.

Responsibilities

• Perform a variety of assignments for a division manager or higher.
• Compose correspondence and reports, and develop work standards.

Skills

Advanced clerical skills

Administrative support

Research skills

Communication skills

Education

High School Diploma or equivalent

Associate’s Degree in Business Administration

Job description

Job Posting for City Employees Only

Exam Title: Administrative Staff Position

Exam Number: 2L10-20250303-PR-00

Salary: $45,769 - $58,840 per year

Certification Rule: Rule of Five (5)

Competition: City-Wide Promotional

Announcement Date: 03/03/2025

Close Date: 03/16/2025

General Definition:
This posting is for City employees only. This is a promotional opportunity. This list will be used to fill positions in the confidential/non-represented role and the non-confidential/represented role.

About the Position:
This is administrative staff work performing a variety of assignments of a non-confidential nature for a division manager or higher. An employee in this class serves in a liaison capacity between the manager and other staff and officials. Work includes composing a wide variety of correspondence and reports, performing research, and developing and recommending work standards and procedures. Work may also include providing direction to a small clerical or administrative support staff. Assignments require familiarity with the functions of the agency in which the position is employed. Work is performed under the supervision of a manager or administrator.

Minimum Requirements:

1. Civil Service Status: Presently employed by the City of Philadelphia with permanent Civil Service status and a Performance Rating of Satisfactory or higher.
2. Education: Education equivalent to completion of the twelfth school grade.
3. Specific Experience: Five years of advanced level clerical or administrative experience at or above pay range 11 or EP 7. An Associate’s Degree in Business Administration or related field may be substituted for two years of experience.

Physical & Medical Requirements:
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Application Procedures:
Candidates must complete the entire application process, provide accurate and up to date contact information, and submit all certifications, required licenses, and relevant documentation with each application or email the documents as an attachment to the Human Resources Representative listed below prior to the date of the exam.

For inquiries regarding City employment:
Contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at [e-mail].

All Applications must be received by the end of business on March 16, 2025.

Projected Exam Date:
This examination is scheduled for April 9, 2025. Please note that this examination date is subject to change.

Test Review:
In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals to the key answers.

Preference for Philadelphia Residents:
Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score.