Administrative Assistant - Concours d'Elegance (Full Time)

Pebble Beach; Carmel-by-the-Sea (CA); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Health, dental, vision, and life保险

401(k) with company match

Employee discounts at Pebble Beach

Hotel/spa discounts

Employee golf privileges

Complimentary meal during shift

Job summary

Pebble Beach Company is seeking an Administrative Assistant to support the Concours d’Elegance team in Carmel, CA. The role covers accounting, marketing, operations and general office administration, reporting to the Concours President.

You will handle calls, assist with AR and expenses, file, prepare reports, and support department projects using Microsoft Office and Excel. A detail-oriented, service-focused professional is ideal for this fast-paced environment.

Qualifications

• 2+ years of professional administrative experience.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Excellent organization and time-management skills required.
• Must be extremely service-oriented, accurate, and work with attention to detail.
• Able to complete assigned tasks in an accurate and timely manner.

Responsibilities

• Answer incoming calls, monitor call rollover and forwarding of department phones.
• Act as primary administrative support for the President of Concours d’Elegance.
• Assist with accounting duties such as accounts receivable, expenditures, and maintain spreadsheets.
• Assist with all department filing needs.
• Assist with any departmental special projects as necessary, including for marketing and press.
• Use Microsoft Office to create written correspondence, reports, presentation materials, and other documents from drafts, notes or dictation.
• Use Microsoft Excel to create and distribute reports and spreadsheets.
• Ability to adapt to any assignment or situation in a fast-paced operations environment.
• Comply with all Pebble Beach Company safety and health policies and procedures.

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Education

High school diploma

Some college

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

• Location 200 Clock Tower Place,Suite 205A,Carmel, CA, 93923,United States
• Job Category Corporate, Concours

The Administrative Assistant assists the Concours d’Elegance team in the following areas: accounting, marketing, operations and general office administration.

Company Background:

PebbleBeach Company, (“PBC" or "The Company")headquarteredin Pebble Beach, California, owns andoperatesthe world-famous PebbleBeachResorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay, and Casa Palmero. The Company alsooperatesfive renowned golf courses: Pebble Beach Golf Links,homeof the 2027 U.S. Open,Spyglass Hill Golf Course,The Links at Spanish Bay, Del Monte Golf Course, andthe Tiger Woods designed short course,The Hay.

Its other famed properties include scenic 17-Mile Drive, The Spa at PebbleBeach,Forbes Five-Star certified since 2014,Pebble Beach Golf Academy & Practice Facility, and a diverse offering of culinary and retail experiences. PBC annually hosts premier events such as the Pebble Beach Concoursd’Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship.

• Answer incoming calls, monitor call rollover and forwarding of department phones.
• Act as primary administrative support for the President of Concours d’Elegance.
• Assist with accounting duties such as accounts receivable, expenditures, and maintain spreadsheets.
• Assist with all department filing needs.
• Assist with any departmental special projects as necessary, including for marketing and press.
• Use Microsoft Office to create written correspondence, reports, presentation materials, and other documents from drafts, notes or dictation.
• Use Microsoft Excel to create and distribute reports and spreadsheets.
• Ability to adapt to any assignment or situation in a fast-paced operations environment.
• Comply with all Pebble Beach Company safety and health policies and procedures.

Required Skills:

• 2+ years of professional administrative experience.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Excellent organization and time-management skills required.
• Must be extremely service-oriented, accurate, and work with attention to detail.
• Able to complete assigned tasks in an accurate and timely manner.
• High school graduate or equivalent, some college preferred.

Why work for Pebble Beach Company:

• Competitive Pay: $25.50/hour.
• Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family’s health needs free of cost.
• Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.
• We encourage YOU to be our guest . You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.
• Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
• Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.
• Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.