Administrative Assistant: Competition Center

Okemo Mountain Resort; Ludlow (VT); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Free employee passes

Employee discounts

401(k) plan

Job summary

Okemo Mountain Resort is seeking an Administrative Assistant to support ski race and competition programs in a fast-paced mountain setting. The role handles memberships, locker assignments, communications, scheduling, financial records, and general administrative needs for coaches and race staff.

Strong organizational and communication skills are essential, along with advanced skiing or snowboarding ability. Housing is available; this is a winter seasonal position 2026/2027 with full-time hours.

Qualifications

• High school diploma or equivalent.
• Valid driver’s license.
• Minimum age 18.
• Ability to lift 50 pounds and work in all weather conditions.

Responsibilities

• Manage calls and communications with the Race Director and coaching staff.
• Process new and existing memberships.
• Process locker assignments.
• Handle monies related to memberships and lockers; reconcile with accounting.
• Coordinate scheduling and changes with clubs and race organizations as directed by the Competition Director.
• Provide secretarial support to coaching staff.
• Assist with the Innkeeper Series operations.
• Attend management training sessions.
• Assist department during competitive events.

Skills

Spreadsheet skills

Driver's license

Organizational skills

Split Second Timing

NASTAR

Competitive programs

Guest service

Advanced skiing/snowboarding

Education

High school diploma or equivalent

Valid driver’s license

Tools

Split Second Timing System

NASTAR System

Job description

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re‑discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until December 15th or until the positions are filled (whichever is first).

Employee Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Job Summary

To Learn More, please review the Benefits Eligibility Summary. The Administrative Assistant supports ski race and competition programs by managing memberships, locker assignments, communications, scheduling, financial records, and administrative needs for coaches and race staff. This role also assists with competitive events, provides excellent guest service, and helps ensure the smooth operation of race programs in a fast‑paced mountain environment. Strong organizational, communication, and computer skills, along with advanced skiing or snowboarding ability, are required.

Job Specifications

• Starting Wage: $20.00/hr - $23.00/hr
• Employment Type: Winter Seasonal 2026/2027
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age
• Housing Availability: Yes

Job Responsibilities

• Responsible for managing phone calls and communication from calls to the Race Director and coaching staff
• Responsible for the processing of new and old memberships
• Responsible for the processing of locker assignments
• Responsible for the proper handling of all monies regarding memberships and lockers and proper reconciliation with accounting
• Responsible for communication with clubs and other race organizations regarding scheduling and changes as directed by the Competition Director
• Responsible for the secretarial needs of the coaching staff
• Responsible for the management and proper running of the Innkeeper Series
• Attend management training sessions
• Responsible for assisting the needs of the department during competitive events

Skills (to include the following):

• Computer friendly with spreadsheet knowledge
• Ability to operate a motor vehicle
• Strong organizational and communication skills, both written and verbal
• Ability to use The Split Second Timing System and assist with the running of all competitive events
• Familiarity with the NASTAR System
• Familiarity with all the competitive programs
• Commitment to guest service
• Ability to ski or snowboard at an advanced level

Physical Demands (to include, but not limited to the following):

• Ability to lift 50 pounds (medium lifting)
• Ability to work in all weather conditions
• Ability to work in a fast paced environment

Certifications/Diplomas/Prerequisites

• High school diploma or equivalent
• Valid driver’s license

The expected pay range is $20.00/hr - $23.00/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.