Administrative Assistant, Community Programs

EmergencyMD; Charleston (WV); On-site; USD 42,000 - 54,000; Full time

Job summary

City of Charleston is seeking an administrative assistant to support MOECD programs and community development activities. The role provides routine office support, prepares reports, maintains records, and inputs data into city systems.

Under supervision, you will handle inquiries, schedule meetings, record meeting minutes, and assist with project tasks and special initiatives. Candidates should have an associate degree and proficient Microsoft Office skills; a valid driver's license is required.

Qualifications

• Requires at least an Associate's Degree, specialized courses, or training equivalent in business management, communications, real estate or related fields.
• Valid driver's license.

Responsibilities

• Provides administrative and program support and services for MOECD's programs and projects.
• Handles and routes general calls or inquiries for the MOECD office and inputs information into the city's QAlert System.
• Represents the MOECD office and the city in internal and external community development activities, programs, events and meetings.
• Provides support for special projects.
• Prepares written reports/summaries, develops meeting minutes and completes data analysis work.
• Strives to be efficient and effective at balancing and meeting the common needs and reasonable expectations of the MOECD staff and core constituents.
• Contributes towards the department's mission by continuously striving to meet expectations, strategic goals and objectives.
• Interacts with the public, clients, co-workers and others to answer questions/concerns.
• Learns and understands the department's programs, policies and requirements, particularly those that are mandated by federal programs.
• Logs time for both city-related work tasks and for federal-related work tasks.
• Maintains confidentiality of information and interactions.
• Performs related work as assigned.

Education

Associate's Degree or equivalent in business management/communications

Job description

City of Charleston is seeking an administrative assistant to support MOECD programs and community development activities. The role provides routine office support, prepares reports, maintains records, and inputs data into city systems.

Under supervision, you will handle inquiries, schedule meetings, record meeting minutes, and assist with project tasks and special initiatives. Candidates should have an associate degree and proficient Microsoft Office skills; a valid driver's license is required.