Administrative Assistant & Committee Coordinator

Kestrel Solutions, Inc.; Tallahassee (FL); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid leave time

401(k) plan

Professional development

Employee discount program

Job summary

Florida Association of Court Clerks and Comptrollers (Civitek) seeks an Administrative Assistant in Tallahassee, FL. The role reports to the Deputy Director of Administration and Member Services and ensures efficient meeting coordination, reporting, and documentation.

The position supports committees, staff, and external partners with professional communication, project coordination, and robust customer service, while handling clerical duties and travel within Florida as needed.

Qualifications

• A high school diploma or the equivalent plus four years of administrative experience.
• Prefer experience with meeting/event coordination.
• Must be able to travel approximately 10% within the state of Florida.
• Position requires prompt attendance during business hours of 8:00 am ET to 5:00 pm ET, Monday through Friday.

Responsibilities

• Coordinate meetings, prepare agendas, and take minutes for committees and boards.
• Facilitate Webex meetings and maintain committee webpages.
• Create knowledge articles for advisories and help desk reference materials.
• Assist budget preparation for Civitek services.
• Produce monthly project updates and reports.
• Provide support for marketing software tracking projects and customer interactions.
• Prepare official correspondence to elected officials and regulatory agencies.
• Provide general staff support and professional customer service.
• Perform clerical duties such as filing, faxing, answering phones, and emails.

Skills

Communication

Customer service

Organization

Attention to detail

Time management

Teamwork

Problem solving

Office procedures

Microsoft Office

Travel coordination

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

Outlook

SharePoint

Zoho

JIRA

Job description

Florida Association of Court Clerks and Comptrollers (Civitek) seeks an Administrative Assistant in Tallahassee, FL. The role reports to the Deputy Director of Administration and Member Services and ensures efficient meeting coordination, reporting, and documentation.

The position supports committees, staff, and external partners with professional communication, project coordination, and robust customer service, while handling clerical duties and travel within Florida as needed.