Administrative Assistant - Clinton

Homes-For-the-Homeless; New York (NY); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

Commuter benefits

Life insurance

Work/Life balance

Vacation days

Sick days

Personal days

Paid holidays

Job summary

Homes for the Homeless is seeking an Administrative Assistant to support our Families with Children program in Manhattan. You will handle calls, scheduling, onboarding, and maintaining records across safety and facility operations.

This full-time role in Clinton/Hell's Kitchen area emphasizes attention to detail, strong communication, and teamwork to ensure smooth shelter operations and compliance with relevant regulations. Competitive benefits are provided.

Qualifications

• Experience in administrative roles or compliance preferred.
• Proficiency with Microsoft Excel and data reporting.
• Familiarity with payroll, leave administration, and benefits.
• Strong written and verbal communication and time management.

Responsibilities

• Monitor and document safety incidents and support reporting.
• Assist with hiring, onboarding documentation, and scheduling.
• Manage rosters, reports, and logs; prepare notices.
• Track certifications; manage inventories; assist inspections.
• Provide backup coverage for admin and operations.
• Perform other duties as assigned.

Skills

Excel proficiency

Office management

Communication

Documentation

HR concepts

Education

Combination of experience and education

Tools

ADP Workforce Now

Payroll processing software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clinton, New York, NY, US

Salary: $35,000.00 Annually

ADMINISTRATIVE ASSISTANT

We are excited to invite a proactive and detail-oriented Administrative Assistant to join our team! Homes for the Homeless (HFH) is searching for a dedicated Administrative Assistant for our Families w/ Children facility located in the Hell’s Kitchen area of Manhattan, NY. As the Administrative Assistant, you will play a pivotal role in our organization, supporting our shelter management team. The Administrative Assistant will be responsible for directing calls, ensuring compliance, supporting staff onboarding, managing schedules, and maintaining accurate records across safety and facility operations. Join us and be a part of an organization that values your contribution and cares deeply for the community we serve.

ABOUT HOMES FOR THE HOMELESS:

Homes for the Homeless operates shelters for families experiencing homelessness in NYC. Our family residences are more than just a place to sleep. Families can make the most of their stay through accessing an array of onsite programs. Many of these programs are also available to people living in the local community. Our goal is to have a positive impact so families can thrive long after they leave our shelters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Monitor and document safety incidents, maintain accurate records, and support compliance reporting.
• Assist with hiring processes, onboarding documentation, and scheduling.
• Manage rosters, reports, and logs; prepare communications and notices.
• Track certifications, maintain various inventories, and assist with inspections and audits from different agencies.
• Provide backup coverage for various administrative and operational functions as needed.
• Perform other duties as assigned.

QUALIFICATIONS:

• Satisfactory combination of experience and education.
• Proficiency with Microsoft Excel, ability to create and update spreadsheets, organize data, and generate reports.
• Familiarity with multiple aspects of office management and/or human resources operations, such as payroll, leave administration and benefits.
• Excellent communication, documentation and time management skills.
• Knowledge of ADP-Workforce Now preferred.
• Prior experience in administrative or compliance roles preferred.

COMPENSATION/EEO:

In addition to a competitive salary, full-time permanent employees are eligible for excellent benefits including

• comprehensive health insurance (including medical, dental, and vision)
• an employer-funded 403(b) retirement plan
• commuter benefits
• life insurance
• Work/Life Assistance Program
• 3 weeks paid vacation
• 10 sick days
• 3 personal days
• 12 paid holidays

Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect. We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law.