Administrative Assistant, Clinical Research & Operations

MPF Federal, LLC; San Diego, Northern (CA, KY); Hybrid; USD 55,000 - 59,000; Full time

Benefits offered by this job

Medical benefits

PTO

Holiday pay

Job summary

MPF Federal, LLC seeks an Administrative Assistant to support clinical research efforts, handling daily operations, managing communications, coordinating meetings, and maintaining records. The role requires an associate or bachelor’s degree and at least 2 years of administrative support experience, preferably in healthcare, research, or military environments. Proficiency in Microsoft Office is essential.

U.S. citizenship with the ability to obtain a favorable T3/Secret clearance is required.

Qualifications

• An associate or bachelor’s degree in business administration, public health, or a related field is preferred.
• Minimum of 2 years of administrative support experience, preferably in healthcare, research, or military environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills, attention to detail and time management.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Must be a US citizen with the ability to obtain a favorable T3/Secret Clearance.
• Familiarity with military protocols and culture is preferred.

Responsibilities

• Provide administrative support to the Program Manager and team, including scheduling meetings, managing calendars, and preparing agendas.
• Coordinate travel arrangements and logistics for military and civilian staff, ensuring compliance with relevant regulations and policies.
• Assist in the preparation and submission of correspondence, reports, and presentations.
• Support logistical and administrative tasks to help the department meet its mission, with final approval from GS or military personnel.
• Provide technical and editorial support and assist with the oversight of correspondence, logistics, facilities, and filing, subject to final GS or military approval.
• Offer research and general administrative support to prepare and edit routine correspondence and perform both routine and specialized administrative duties. Correspondence will be processed by GS or military personnel.
• Maintain accurate and organized files, both electronic and paper-based, related to operational projects and activities.
• Assist in tracking and monitoring project milestones, deliverables, and timelines.
• Act as a point of contact for internal and external inquiries related to operations and providing timely and accurate information.
• Facilitate communication among military, civilian, and contractor staff, ensuring all team members are informed of project status and updates.
• Organize and coordinate team meetings, including logistics, documentation, and follow-up on action items.
• Assists in meeting preparation by organizing materials, creating agendas, and recording minutes. Follows up on action items as required.
• Support the collection and input of data relevant to operational projects.
• Assist in generating reports, summaries, and presentations for leadership and stakeholders.
• Ensure adherence to organizational policies and procedures in all administrative tasks.
• Assist in maintaining compliance with health and safety regulations.
• Assists with ordering supplies, tracking inventory, and managing procurement requests to meet operational needs.
• Performs other duties as directed by their supervisor.

Education

Associate or Bachelor’s degree

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

MPF Federal, LLC seeks an Administrative Assistant to support clinical research efforts, handling daily operations, managing communications, coordinating meetings, and maintaining records. The role requires an associate or bachelor’s degree and at least 2 years of administrative support experience, preferably in healthcare, research, or military environments. Proficiency in Microsoft Office is essential.

U.S. citizenship with the ability to obtain a favorable T3/Secret clearance is required.