Administrative Assistant - Clinic

ADP, Inc.; Moreno Valley (CA); On-site; USD 28,000 - 39,000; Full time

Job summary

ADP, Inc. in Moreno Valley, California is seeking an Administrative Assistant to provide confidential administrative, clerical, and operational support to the Behavioral Health Clinic under the Clinical Operations Manager.

You will handle front desk services, client scheduling, records management, data entry, billing, invoicing, and reporting while ensuring compliance with confidentiality and agency policies.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Two years of administrative or office support experience preferred, healthcare setting preferred.
• Experience with front desk operations, scheduling, and customer service.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Knowledge of HIPAA and confidentiality requirements.
• Strong organizational and communication skills; ability to manage multiple priorities.

Responsibilities

• Provide confidential administrative and clerical support to the Behavioral Health Clinic.
• Assist with front desk operations, scheduling, and client coordination.
• Manage records, data entry, billing, and invoicing tasks.
• Support quality assurance, reporting, and departmental coordination.
• Maintain compliance with agency policies and confidentiality.

Skills

Front desk operations

Scheduling

Customer service

Data entry

HIPAA knowledge

Organizational skills

Written and verbal communication

Education

High school diploma or equivalent

Associate degree or postsecondary education preferred

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

2 days ago Requisition ID: 1232

Salary Range: $20.00 To $28.00 Hourly

Administrative Assistant

Summary

The Administrative Assistant provides confidential administrative, clerical, and operational support to the Behavioral Health Clinic, working under the direct supervision of the Clinical Operations Manager. This position supports the Program Manager, Clinical Operations Manager, and Director of Behavioral Health in daily clinic operations, including front desk services, client scheduling, records management, data entry, billing and invoicing, quality assurance assistance, reporting, and departmental coordination. The Administrative Assistant helps ensure efficient workflows, accurate documentation, timely completion of administrative responsibilities, and professional client services while maintaining compliance with agency policies and confidentiality requirements.

Minimum Qualifications

• High school diploma or equivalent required; associate degree or postsecondary education preferred.
• Two (2) years of administrative, clerical, or office support experience preferred, preferably in healthcare, behavioral health, or social services setting.
• Experience with front desk operations, scheduling, and customer service.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Knowledge of electronic health records, databases, and administrative tracking systems preferred.
• Familiarity with data entry, billing, invoicing, and recordkeeping procedures preferred.
• Knowledge of HIPAA and confidentiality requirements.
• Strong organizational, interpersonal, and written and verbal communication skills.
• Ability to work independently, manage multiple priorities, maintain accuracy, and meet established deadlines.

Licenses & Certifications

• Valid California Driver's License.
• Proof of automobile insurance.
• Current and acceptable DMV driving record.

Physical & Mental Demands

• Ability to perform prolonged computer and keyboard work requiring attention to detail.
• Ability to sit or stand for extended periods and perform routine office tasks.
• Ability to bend, stoop, reach, and lift or carry up to 30 pounds, with or without reasonable accommodation, when essential to assigned duties.
• Ability to manage multiple responsibilities, frequent interruptions, and competing deadlines.
• Ability to adapt to changing priorities and maintain professionalism in challenging situations.
• Ability to maintain confidentiality, exercise sound judgment, and work effectively with staff and clients.

FSA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.