Administrative Assistant - Civil Rights and Title IX

Grand Valley State University; Allendale Charter Township (MI); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Tuition waiver

Comprehensive benefits package

Job summary

Grand Valley State University in Allendale, MI, seeks an Administrative Assistant for the Civil Rights and Title IX office. The role handles confidential communications, scheduling, data entry, and day-to-day operations to support case management and resolutions on campus.

Preferred candidates have five years of administrative experience, strong organizational skills, and proficiency in Microsoft Office. The in-person position offers a comprehensive benefits package and starts at $25.46 per hour.

Qualifications

• High school graduate or equivalent.
• Minimum of five years of relevant work experience.
• Demonstrated administrative and organizational skills.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Demonstrated experience to successfully coordinate large projects.
• Demonstrated experience to successfully handle multiple demands efficiently.
• Demonstrated experience in a supervisory role or equivalent.
• Demonstrated experience to successfully organize and prioritize workload.
• Demonstrated experience to handle complex budget records and assist with financial concerns.
• Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement.
• Ability to work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to maintain positive intercultural and interpersonal relationships.

Responsibilities

• Provide high-level administrative support to the Associate Vice President including managing confidential communications, scheduling, and day-to-day operational needs.
• Coordinate and oversee special projects and programs—whether self-initiated through improving office functions or assigned—by planning logistics, analyzing data, preparing reports, and offering informed recommendations to support the unit's goals.
• Serve as primary liaison for internal and external stakeholders, acting with discretion, professionalism, and a high degree of independence.
• Draft, edit, and prepare correspondence, reports, and materials for publications or internal/external communication, exercising sound judgment and attention to detail.
• Oversee confidential employment and hiring processes, including coordinating search logistics, drafting appointment letters and contracts, and supporting onboarding.
• Manage complex calendar scheduling for the Associate Vice President and departmental staff and coordinate travel arrangements and reimbursements.
• Maintain and analyze budgetary records, reconcile and monitor departmental expenditures, prepare financial reports, and serve as Purchase Card administrator for the Associate Vice President.
• Supervise departmental student employees, including hiring, training, scheduling, and providing ongoing support.
• Assist with planning and execution of office events and functions and provide administrative support for staff as needed.
• Generate reports, correspondence, presentations, and other materials using various computer systems including Outlook, Microsoft Office, Microsoft Teams, CMS, and Maxient software.
• Participate in Committee Work throughout the Division of People Equity and Culture on a continual basis.
• Demonstrated experience to successfully provide quality customer service.
• Perform other duties as assigned.

Skills

Administrative support

Data entry

Microsoft Office

Scheduling

Communication skills

Independent work

Budget management

Education

Bachelor's degree

Tools

Outlook

Microsoft Teams

CMS

Maxient

Excel

Job description

Administrative Assistant - Civil Rights and Title IX

Allendale, MI

Full Time

R105059

This position acts as a general assistant to the Associate VicePresident for Civil Rights and Title IX and is responsible for avariety of essential tasks that ensure the efficiency and integrityof the office's case management and resolution processes. Keyresponsibilities of this role include case processing andassignment to case leads, maintaining weekly case review data,coordinating hearing schedules, managing intake scheduling forAdministrative Professional (AP) staff, and supporting ResolutionPool membership and commitments on OCRTIX cases. This in-personposition is based primarily on the Valley Campus in Allendale, withoccasional work on the City and Health Campuses as needed.

Job Classification & Benefits:

C5 Level. Minimum starting wage of $25.46 per hour

Comprehensive benefits package including medical, vision, dental,life insurance, generous employer retirement contributions,wellness resources and tuition waiver effective on date ofhire.

Essential Functions:

• Provide high-level administrative support to the Associate VicePresident including managing confidential communications,scheduling, and day-to-day operational needs.
• Coordinate and oversee special projects and programs- whetherself-initiated through improving office functions or assigned- byplanning logistics, analyzing data, preparing reports, and offeringinformed recommendations to support the unit's goals.
• Serve as primary liaison for internal and externalstakeholders, acting with discretion, professionalism, and a highdegree of independence.
• Draft, edit, and prepare correspondence, reports, and materialsfor publications or internal/external communication, exercisingsound judgment and attention to detail.
• Oversee confidential employment and hiring processes, includingcoordinating search logistics, drafting appointment letters andcontracts, and supporting onboarding.
• Manage complex calendar scheduling for the Associate VicePresident and departmental staff and coordinate travel arrangementsand reimbursements.
• Maintain and analyze budgetary records, reconcile and monitordepartmental expenditures, prepare financial reports, and serve asPurchase Card administrator for the Associate Vice President.
• Supervise departmental student employees, including hiring,training, scheduling, and providing ongoing support.
• Assist with planning and execution of office events andfunctions and provide administrative support for staff asneeded.
• Generate reports, correspondence, presentations, and othermaterials using various computer systems including Outlook,Microsoft Office, Microsoft Teams, website content managementsystem (CMS), and Maxient software.
• Participate in Committee Work throughout the Division of PeopleEquity and Culture on a continual basis.
• Demonstrated experience to successfully provide qualitycustomer service.
• Perform other duties as assigned.

Required Qualifications:

• High school graduate or equivalent.
• Minimum of five years of relevant work experience.
• Demonstrated administrative and organizational skills.
• Experience with various computer software applications such asMicrosoft Office and/or equivalent.
• Data entry experience.
• Typing and spelling competency with grammar and proofreadingskills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide qualitycustomer service.
• Demonstrated experience to successfully work independently,organize own work and coordinate work activities of others.
• Demonstrated experience to successfully coordinate largeprojects.
• Demonstrated experience to successfully handle multiple demandsefficiently.
• Demonstrated experience in a supervisory role orequivalent.
• Demonstrated experience to successfully organize and prioritizeworkload.
• Demonstrated experience to handle complex budget records andassist with financial concerns.
• Demonstrated experience to successfully navigate challengingsituations in the workplace, while using good judgement.
• Ability to work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactorywork performance and attendance records.
• Ability to maintain positive intercultural and interpersonalrelationships.

Preferred Qualifications:

• Bachelor's degree
• Experience in higher education
• Experience or working knowledge of antidiscriminationlaws
• Familiarity with diversity, equity and inclusion theories andpractices in higher education

Supervision Received:

Receives minimal supervision from a designated supervisor. Much ofthe work is self-initiated. This person is expected to functionwith considerable independence and apply appropriate policies andprocedures within the assigned area of responsibility.

Supervision Exercised:

Hire, train, schedule and coordinate the work of student employeesand may act as lead worker to PSS staff members within thedepartment/unit/division.

Working Conditions:

Normal office environment. 8am-5pm Monday - Friday.

Application Deadline:

Application closes at midnight onTuesday October 6, 2026.

Applicants must be legally authorized to work in the United Statesand must not require sponsorship now or in the future.

To perform this job successfully, an individual must be able toperform each essential duty satisfactorily. Must have the physicalstamina to work long hours and/or more than 5 days per week. Therequirements listed are representative of the knowledge, skilland/or ability required. Reasonable accommodations may be made toenable individuals with disabilities to perform the essentialfunctions. The information contained in this job description is forcompliance with the Americans with Disabilities Act as amended bythe ADA Amendment Act (2008), Section 504 of the Rehabilitation Actof 1973, and other applicable federal and state laws that prohibitdiscrimination on the basis of disability. GVSU will providereasonable accommodations to qualified individuals withdisabilities upon request. See www.gvsu.edu/equalopportunity/ TDDCallers: Call Michigan Relay Center at 711 (in State) or1-800-833-7833 (out of State).

Grand Valley State University is an Antidiscrimination/EqualOpportunity Employer, which includes providing equal opportunityfor protected veterans and individuals with disabilities.University policy extends protections to additionalidentities.