Administrative Assistant -Century Center

Pensacola State; United States; On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health, dental, vision, and hospital/_

FDL/State insurance & retirement

Job summary

Pensacola State College is seeking an Administrative Assistant to provide administrative and operational support for the Century Center. The role serves as a primary contact for students, faculty, staff, and visitors, reporting to the Director of Century Center, and helps with daily operations and departmental programs.

The position requires at least a high school diploma or GED and two years of administrative experience, with strong Microsoft Office skills and a background check required.

Qualifications

• High school diploma or GED; two years admin assistance experience.
• Proficiency with Microsoft Office Suite in a networked office setting.
• Criminal background check required.

Responsibilities

• Process payroll and personnel documents.
• Maintain budgets, records, reports, and correspondence.
• Monitor expenditures and purchasing activities.
• Coordinate meetings and special events.
• Manage office files and supplies.
• Prepare forms and reports.
• Assist with brochures, instructional materials, and communications.
• Provide exceptional customer service in a high-volume environment.

Skills

Administrative experience

Customer service

Computer skills

Education

High school diploma or GED

AS or AA degree

Tools

Word

Excel

Publisher

Outlook

Job description

Job Description

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality. The Administrative Assistant is a full-time Career Service position that provides administrative and operational support for the Century Center. Reporting to the Director of Century Center, this position serves as a primary point of contact for students, faculty, staff, and visitors while supporting departmental programs and daily operations.

Responsibilities

• processing payroll and personnel documents


• maintaining budgets, records, reports, and correspondence


• monitoring expenditures and purchasing activities


• coordinating meetings and special events


• managing office files and supplies


• preparing forms and reports


• assisting with brochures, instructional materials, and departmental communications


• providing exceptional customer service in a high-volume environment

Minimum Qualifications

Graduation from high school or GED equivalency, two years administrative assistance experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation. College course work may be substituted on a year for year basis for the required experience. * Successful results of a criminal background check are required. *Per F.S. 295.065 – Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of §435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.

Preferred Qualifications

• Prefer an AS or AA degree


• experience working in a high traffic area


• demonstrated customer service skills


• experience using an automated system to process payroll, purchasing, and accounting documents


• demonstrated ability to maintain extensive recordkeeping documentation


• experience managing and maintaining budget documents and social media sites


• and demonstrated ability to effectively manage multiple tasks

Salary

ANNUAL SALARY: $31,000.00 (15.89/hour)

Application Deadline

Open Until Filled

Expected Start Date

January 4, 2027

Benefits

• health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program


• members of the Florida Retirement System from their first day of employment


• participation in the wellness program


• tuition waivers


• educational opportunities


• paid sick leave


• Additional leave types are position specific

EEO/Discrimination Statement

Pensacola State College does not discriminate against any personon the basis ofrace,color,ethnicity,religion,sex (as defined by applicable federal and state law),national origin,age,disability, genetic information, pregnancy, ormaritalstatus inits educational programs, activities, or employment. For inquiriesregardingthe College’s nondiscrimination policies, contact the Civil Rights Compliance Officer at [phone], Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504.

Location

Located on Florida’s beautiful Emerald Coast, Pensacola State College is the oldest of the 28 institutions in the Florida College System. With six campuses and centers ─ Pensacola, Warrington, Milton, South Santa Rosa, Century and downtown Pensacola, the College serves approximately 26,000 students. Since opening its doors with 136 students in a Pensacola boarding house in 1948, more than 110,000 students have earned bachelor’s degrees, associate degrees and workforce certificates from the College.

Additional Information

By joining the PSC family, you connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.