Administrative Assistant - Cardiology

Rhode Island Hospital; United States; On-site; USD 30,000 - 50,000; Full time

Job summary

Brown University Health in East Providence, RI, seeks a dedicated secretarial professional to provide executive support to the Director. The role emphasizes confidentiality, strong organizational skills, and proficient computer use.

Responsibilities include calendar and travel coordination, meeting prep, document drafting, payroll processing, and maintaining departmental records. Workdays are Mon-Fri with standard daytime hours in a hospital setting.

Qualifications

• Associate degree or equivalent education/knowledge.
• Strong typing and computer skills including Windows and office software.
• Excellent written and verbal communication abilities.
• Ability to work independently and manage confidential information.
• Two years of progressively responsible secretarial experience, preferably in an academic medical center.

Responsibilities

• Manages the Director's calendar, appointments, and travel arrangements.
• Schedules meetings, prepares agendas and materials.
• Answers calls, greets visitors, and directs inquiries.
• Prepares correspondence, memos, reports, spreadsheets, and other documents.
• Maintains department files, records, and confidential information including payroll and budgets.
• Prepares payroll records and maintains attendance docs.
• Maintains office supply inventory and tracks expenditures.
• Supports ongoing projects requiring hospital operations knowledge.
• Ensures quality, safety, enviromental, and infection-control standards.

Skills

Typing/IT skills

Strong communication

Independent work

Secretarial experience

Education

associate degree

Tools

Windows Office Suite

Job description

SUMMARY

Provides secretarial and administrative support to the Director while following established hospital and departmental policies and procedures. The role requires strong organizational, communication, and computer skills, as well as the ability to work independently and handle confidential information.

RESPONSIBILITIES

• Manages the Director's calendar, appointments, hospital and system commitments, and travel arrangements.
• Schedules and coordinates departmental meetings and prepares and distributes agendas and related materials.
• Answers telephone calls, greets visitors, determines needs, provides information, and directs inquiries appropriately.
• Reviews, prioritizes, and distributes incoming correspondence and prepares responses as needed.
• Types, edits, proofreads, and prepares correspondence, memos, reports, spreadsheets, and other documents.
• Drafts routine correspondence, memos, and reports based on knowledge of departmental operations.
• Maintains departmental files, records, databases, policies, and procedures, including confidential budget, payroll, and personnel information.
• Maintains department records and statistics and prepares reports, charts, and graphs as needed.
• Prepares and submits payroll and maintains departmental attendance records.
• Maintains office supply inventory, orders supplies, processes purchase orders, and tracks departmental expenditures.
• May coordinate recurring projects or programs requiring knowledge of hospital and departmental operations and independent judgment.
• Maintains established quality, safety, environmental, and infection-control standards.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

• Associate Degree in Secretarial Science or equivalent education/knowledge.
• Strong typing and computer skills, including Windows and word processing, spreadsheet, database, and presentation software.
• Strong written and verbal communication skills.
• Ability to work independently.
• Two years of progressively responsible secretarial experience, preferably within an academic medical center.

WORK ENVIRONMENT

Works in a standard office environment and may sit, stand, and walk intermittently throughout the day. Requires sufficient visual acuity and manual dexterity to operate a computer and other standard office equipment.

Supervisory Responsibility: None.

Pay Range: $22.04-$36.37

EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location: East Providence-950 Warren Avenue - 950 Warren Avenue East Providence, Rhode Island 02914

Work Type: M-F 7:30-4:30

Work Shift: Day Daily Hours: 8 hours Driving Required: No