Administration Assistant PD

Bradley Hospital; Providence (RI); On-site; USD 30,362 - 50,103; Part time

Job summary

Bradley Hospital is seeking a Per Diem Secretary to perform a variety of secretarial and administrative functions. Responsibilities include preparing materials, composing correspondence, scheduling appointments, and maintaining departmental records.

The ideal candidate will have an Associate’s Degree in Secretarial Science and three to five years of experience. This position requires knowledge of PC word processing and spreadsheet applications.

The pay range is $22.04-$36.37 per hour, depending on experience.

Qualifications

• Three to five years progressively responsible secretary experience.
• Ability to work in a typical office environment requiring extended periods of sitting, walking and/or standing.

Responsibilities

• Prepare materials including memos and statistical reports.
• Compose routine memos and correspondence.
• Screen visitors and telephone calls, providing information as needed.
• Maintain appointment schedules and coordinate meetings.
• Monitor budget and maintain accurate financial records.
• Maintain departmental record-keeping and filing systems.

Skills

PC word processing

Spreadsheet software applications

Education

Associate’s Degree in Secretarial Science

Job description

Summary

Under general supervision, perform a variety of secretarial and administrative functions. May include functional supervision of clerical support staff. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate.

Responsibilities

• Prepare a variety of materials in final form including memos, correspondence and statistical reports. Must be able to work from rough drafts, dictation or utilize software programs such as word processing, spreadsheets or database management.
• Compose and send out in own name, routine memos and correspondence based on own knowledge of situation. Composes rough drafts of more detailed correspondence and reports for director's review.
• Receive and screen visitors and telephone calls. Ascertain needs and establish priorities. Provide information or resolve matters on own authority according to established policies, often drawing on knowledge of department, hospital and outside organizations.
• Maintain appointment schedule usually without prior clearance, often coordinating supervisors' hospital commitments as well as those with outside associations such as national organizations or private practices.
• Schedule, coordinate and attend inter‑departmental meetings. Compile agenda and related materials. Type and distribute minutes.
• May perform duties related to supervisor's holding office in state/national international organizations such as coordinating conferences or special events. Duties will include securing facility, contacting and coordinating speakers, confirming arrangements and preparing all necessary materials.
• May attend events for the purpose of registering guests, assisting with record‑keeping duties and event details.
• Monitor budget, review purchase requisitions and maintain accurate financial records on departmental expenses.
• Maintain records and statistics for department as required by corporation, government and accrediting agencies. Prepare statistical reports, charts and graphs which may require some statistical or cost analysis.
• Maintain departmental record‑keeping and filing systems including patient, budget, payroll and personnel data, policy and procedure manuals and databases.
• May assume regular responsibility for recurring projects or programs requiring a knowledge of department or corporate operations and the use of independent judgment.
• Maintain department inventory including ordering supplies and processing purchase orders. Meet with vendors to review and/or evaluate new supplies or equipment.
• Provide functional guidance to new employees or other clerical employees as needed.
• Maintain quality assurance, safety, environmental and infection control in accordance with established system policies, procedures and objectives.
• Perform other related duties as required.

Minimum Qualifications

Basic Knowledge Equivalent to completion of an Associate’s Degree in Secretarial Science. Knowledge of PC word processing and spreadsheet software applications required.

Experience Three to five years progressively more responsible secretary experience. Work is performed in a typical office environment requiring extended periods of sitting, walking and/or standing.

Pay Range

$22.04-$36.37

EEO Statement

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location

Bradley Hospital – 1011 Veterans Memorial Pkwy, East Providence, Rhode Island 02915

Work Type

Per Diem

Work Shift

Variable

Daily Hours

Per Diem - As required

Driving Required

No