Administrative Assistant - Capitol Heights Middle School

Alabama State Department of Education; Montgomery (AL); On-site; USD 32,000 - 44,000; Full time

Job summary

Montgomery County Board of Education is seeking an Administrative Assistant for a Middle School, 222-day contract. The role provides clerical and administrative support to an office or administrator, prepares correspondence, maintains files, and serves as a point of contact for the school community.

Candidates should have strong communication skills, experience with word processing and information systems, and commitment to confidentiality.

Qualifications

• High school diploma, GED, or sufficient education, training, and experience to successfully perform the duties of the position
• Extensive experience in clerical or similar administrative positions
• Demonstrated experience with automated information management systems, including word processing
• Special notes: background check, fingerprinting, and a $46.20 fee required by law
• Special note: salary will be pro-rated for employees starting after the contract start date

Responsibilities

• Provide clerical and administrative support for an office or administrator
• Prepare correspondence, files, and documents using a word processor or other data management software
• Serve as point of contact for an office, providing information and guidance
• Maintain files, inventories, and other records both manually and automated
• Foster a positive relationship with parents, volunteers, and other school visitors
• Perform other related duties as assigned
• Regular and punctual attendance required
• Create letters, forms, and other associated documents
• Type a variety of routine and complex documents, reports, forms, and correspondence
• Assist with various administrative and student-related activities such as registration, calling absentees, preparing reports, contacting parents, checking students in/out, and any other related tasks
• Operate various types of office equipment such as copiers, faxes, scanners, etc.
• Maintain confidentiality of sensitive data and information pertaining to individual students and/or the overall program

Skills

Clerical experience

Word processing

Data management software

Communication skills

Education

High school diploma or GED

Tools

Word processing software

Job description

JOB DESCRIPTION: Administrative Assistant - Middle School - 222 Days

Essential functions:

• Perform various clerical and administrative support for an office or administrator
• Prepare correspondence, files, and documents using a word processor or other data management software
• Serve as point of contact for an office, providing information and guidance
• Maintain files, inventories, and other records both manually and automated
• Foster a positive relationship with parents, volunteers, and other school visitors
• Perform other related duties as assigned
• Regular and punctual attendance required
• Create letters, forms, and other associated documents
• Type a variety of routine and complex documents, reports, forms, and correspondence
• Assist with various administrative and student-related activities such as registration, calling absentees, preparing
  reports, contacting parents, checking students in/out, and any other related tasks
• Operate various types of office equipment such as copiers, faxes, scanners, etc.
• Maintain confidentiality of sensitive data and information pertaining to individual students and/or the overall program

Qualifications:

• High school diploma, GED, or sufficient education, training, and experience to successfully perform the duties of
  the position
• Extensive experience in clerical or similar administrative positions
• Demonstrated experience with automated information management systems, including word processing
• Strong oral and written communication skills

  (The funding for and duration of this position are finite, Pursuant to the Students First Act of 2011, Section 4(3)(b), tenure may not be gained by time served in this position)

  SPECIAL NOTE: The person selected for this position must agree to a background check, be fingerprinted, and pay a $46.20 fee. This is required by law.

  SPECIAL NOTE: For employees starting work after the beginning date of the work term, the salary will be pro-rated and based on the number of contract days left in the school year, divided by the remaining months in the contract year.

  THE MONTGOMERY COUNTY BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY EMPLOYER. "NO PERSON SHALL BE DENIED EMPLOYMENT OR BE EXCLUDED FROM PARTICIPATION IN ANY PROGRAM OR ACTIVITY ON THE BASIS OF DISABILITY, SEX, RACE, RELIGION, NATIONAL ORIGIN, COLOR OR AGE."