Administrative Assistant, Capital Markets

Jones Lang LaSalle Incorporated; Irvine (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Irvine, CA is seeking an Administrative Assistant to support Capital Markets producers and the production team through transaction cycles. You will prepare marketing materials, manage calendars, arrange travel, and assist with client-focused research and presentations.

The role requires 2–3 years of admin/marketing experience, strong communication, organizational and multitasking skills, and CRE familiarity.

Qualifications

• Minimum 2-3 years of related administrative, marketing, or communications experience.
• Excellent communication, organizational, grammatical, and time-management skills.
• Ability to prioritize, multitask, and meet tight deadlines.
• Ability to work in a fast-paced, team-oriented environment.
• Commercial Real Estate experience preferred.
• Real Estate/Finance background preferred.

Responsibilities

• Provide administrative and production support including typing correspondence using email, blasts, scans, leap-files, etc.
• Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.
• Organize Producers' calendars, make travel arrangements and process expense reports.
• Assist Producer and Analysts in the preparation of marketing materials for real estate deals.
• Create and produce customized property information materials, market research, and client-specific research.
• Prepare PowerPoint presentations by pulling data from maps, charts, logos, pictures, tables, etc.
• Maintain internal web-based database; manage deal statuses, press releases, lists, and email blasts.
• Back up support to other Administrative Assistants as needed.

Skills

Communication

Organization

Time management

Multitasking

Problem-solving

Administrative support

Education

Real Estate/Finance background

High School diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

## Administrative Assistant, Capital MarketsApplyremote type: On-sitelocations: Irvine, CAtime type: Full timeposted on: Posted Todayjob requisition id: REQ521223**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Job SummaryThis position will be responsible for providing support to Producers as well as Production Support in real estate transactions from start to finish.Main Responsibilities* Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc.* Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.* Organize Producers' calendars, make travel arrangements and process expense reports.* Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.* Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research.* Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.* Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.* Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.* Organize and file important deal-related correspondence.* Coordinate graphic design with design team.* Work with vendors to arrange photography.* May require some receptionist relief duties.* Back up support to other Administrative Assistants as needed.* Must be able to work overtime on short notice.* Other duties as assigned.Experience Required* Minimum 2-3 years of related administrative, marketing, or communications experience.* Excellent communication, organizational, grammatical, and time-management skills.* Ability to prioritize, multitask, and meet tight deadlines.* Ability to work in a fast-paced, team-oriented, environment.* Demonstrate problem-solving, decision making, and analytical skills.* Commercial Real Estate experience preferred.Education* Real Estate/Finance background is preferred.* High School graduate required/college a plus.Computer Skills* Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).* Database experience is a plus.Environment* Office – work with computers, copiers, and scanners.This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.**Estimated compensation for this position:**70,000.00 – 80,000.00 USD per year*This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.***Location:**On-site –Irvine, CA**Job Tags:**CMGIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!**Personalized benefits that support personal well-being and growth:**JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:* 401(k) plan with matching company contributions* Comprehensive Medical, Dental & Vision Care* Paid parental leave at 100% of salary* Paid Time Off and Company Holidays* Early access to earned wages through Daily PayAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.**California Residents only**If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.