Administrative Assistant: Calendar & Office Support

UPMC; Criders Corners (PA); On-site; USD 32,000 - 42,000; Full time

Job summary

UPMC is seeking an administrative assistant to provide general support to a department, handling calendar management, meeting coordination, and routine communications.

The role requires meticulous clerical work, ability to prepare presentations and organize office logistics. You will interact with staff, schedule meetings, and ensure equipment and supplies are in place for smooth operations.

Qualifications

• Provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Assists in preparing presentations (edits, prints, basic formatting).
• Drafts routine correspondence following established procedures.
• Performs routine clerical functions: copying, sorting, filing, typing.
• Researches, drafts, and abstracts routine reports; compiles and analyzes basic info.
• Answers, screens, and routes calls; responds to routine questions.
• Maintains supervisor's calendar and schedules meetings and events.
• Greets, screens, and directs visitors to staff.

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review.
• Performs routine clerical functions, such as copying, sorting, filing, and typing.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.

Skills

Administrative support

Calendar management

Presentations support

Clerical tasks

Office equipment & supplies

Education

No formal degree specified

Job description

UPMC is seeking an administrative assistant to provide general support to a department, handling calendar management, meeting coordination, and routine communications.

The role requires meticulous clerical work, ability to prepare presentations and organize office logistics. You will interact with staff, schedule meetings, and ensure equipment and supplies are in place for smooth operations.