Administrative Assistant – Butte, Bozeman

Mttaxlaw; Bozeman, Northern (MT, KY); Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

HSA contributions

Retirement match

Continuing education

Relocation package

Job summary

Silverman Law Office, PLLC is seeking an Administrative Assistant in Butte/Bozeman to support estate planning signings, document preparation, and client communications. The role includes notary responsibilities, file management, and assisting with hearings and arbitrations.

The ideal candidate will handle administrative duties, maintain organized files, and collaborate with team members to ensure smooth operations.

Responsibilities

• Facilitate and attend Estate Planning signings as notary or witness as requested.
• File documents with courts and legal/government agencies.
• Prepare binders for hearings, trials, mediations, and arbitrations as requested.
• Stay informed about legal updates, including changes in laws and regulations.
• Obtain and act as a notary public for relevant documentation.
• Proactively collect outstanding client payments.

Job description

Administrative Assistant – Butte, Bozeman

Position: Administrative Assistant – Butte, Bozeman

Firm: Silverman Law Office, PLLC

Base Compensation: $45,000 annually

• Employer covers 100% of health, dental, and vision insurance costs for employees and 75% of those costs for family members
• Employer fully funds HSA contributions (single or family) up to the IRS limit
• 3% employer match on employee retirement contributions
• Continuing education plans
• Relocation packages (if applicable)

Are you trapped in an environment which promised you growth? Promised to train you and lift you to new heights, but did not deliver? Are you dissatisfied with the status quo?

Don’t waste another second! Seize the opportunity to revive the spirit which led you to this point in your career. Surround yourself with excellence. Create new opportunities for personal and professional growth. Stop limiting your potential and join the team at Silverman Law Office, PLLC.

Silverman Law Office is committed holistically to our clients and our team. Each team member interdependently strives for excellence. We provide solutions and celebrate both success and failure. At Silverman Law office our clients, team, and families make us extraordinary.

Legal Support

• Facilitate and attend Estate Planning signings as either notary or witness as requested.
• File documents with appropriate courts and legal/government agencies.
• Prepare binders for hearings, trials, mediations, and arbitrations as requested.
• Stay informed about legal updates, including changes in laws and regulations.
• Obtain and act as a notary public for relevant documentation.
• Proactively collect outstanding client payments.

Administrative Duties

• Maintain a neat and clean front/reception area in the office.
• Answer phones as needed.
• Cheerfully greet clients upon arrival to the office and effectively assist or direct them.
• Prepare conference rooms for any and all mediations, arbitrations, etc.
• Review, scan, and distribute all incoming mail and legal documents.
• Maintain efficient organization of digital and physical files.
• Write checks, manage payments, and document financial transactions appropriately as needed.
• Communicate regularly with Clerk and Recorder office and District Court Clerks.

Team Engagement and Culture

• Become an active participant in the TEAM-me environment, contributing ideas and supporting peers.
• Engage in constructive conflict and solution-based communication.
• Present proactive solutions in response to evolving client and firm needs.
• Mentor others and seek mentorship opportunities within the firm.
• Collaborate on tasks assigned by any team member at Silverman Law Office.

Personal Characteristics:

The Silverman Law Culture is designed specifically to promote three characteristics:

• Humility
• Smarts

All are essential components to working effectively within our proven system. If you are unclear as to the meaning of these three characteristics, then please do not apply.

“Chris Walker and staff were very professional and helpful. Chris helped us draw up a power of attorney, living will, and quitclaim deed. We will de [...]

Amber and Katherine Munro provided timely, clear, and accurate help with our trust and tax law questions. Plus I’m pretty sure they had really nice [...]

- Bob

Everyone at the Silverman Law office is extremely easy to talk to and work with. I can't thank them enough for the help and service they have provided [...]

I have nothing but good to say about the Silverman Law Firm. It has given us prompt and competent care and advice. [...]

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