Administrative Assistant, Business & Professional Studies

South Georgia State College; Douglas (GA); On-site; USD 32,000 - 39,000; Full time

Job summary

South Georgia State College seeks an Administrative Assistant in the School of Business and Professional Studies (SoBPS) to provide exemplary customer service and comprehensive advising support. You will assist with scheduling, budget tracking, and campus events while coordinating data entry and records management for SBPS.

The role reports to the Associate Vice President for Academic Affairs and Dean of SoBPS, and involves significant advising and community outreach responsibilities within a

Qualifications

• Completion of an Associate degree or two years' experience in an administrative position.
• Bachelor degree preferred for advancement.

Responsibilities

• Provide administrative support to SBPS through correspondence, records management, data entry, and document preparation.
• Assist with budget tracking, expense processing, and maintaining accurate financial and operational records.
• Coordinate calendars, schedule meetings, and support day-to-day office operations and customer service.
• Support planning of academic events, orientations, student engagement activities, and workshops.
• Maintain departmental files, databases, and reports with accuracy and confidentiality.
• Review forms for completeness and compliance with policies.
• Serve as a resource to faculty, staff, and students on processes and services.

Skills

Administrative support

Data entry

Microsoft Word

Excel

PowerPoint

Databases & reports

Customer service

Communication

Multitasking

Education

Associate degree or 2 years admin experience

Bachelor degree (preferred)

Tools

Banner (administrative systems)

Adobe/Office software

Job description

Job Title: Administrative Assistant, Business & Professional Studies

Location: SGSC - Douglas Campus (Main)

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 303272

About Us

Join our Team at South Georgia State College!

South Georgia State College is a residential state college of the University System of Georgia (USG). SGSC focuses on the core of strong teaching and personalized academic advising. It has a long and distinguished tradition of serving the people of Georgia.

Students pursue associate degrees in 20 programs of study, eight (5) bachelor¿s degrees programs which are transferrable to other institutions or prepare them for careers in a variety of fields and

South Georgia State College institution has given residents in South Georgia a chance to further their education since the early 1900s.Location

Location

Douglas Campus is located at 100 West College Park Drive| Douglas| GA | 31533

Waycross Campus is located at 2001 S. Georgia Pkwy| Waycross| GA |31503

Valdosta Entry Program is located at 1500 N. Patterson Street| Valdosta| GA |31698

Job Summary

The successful candidate will provide exceptional customer service through comprehensive advising, community outreach, and technical support to the Associate Vice President for Academic Affairs and Dean of Business and Professional Studies, the Chair of Education, and the faculty within the School of Business and Professional Studies (SoBPS).

This position carries significant responsibility for complex advising and community outreach functions, including but not limited to coordinating all aspects of student advising for SBPS students; assisting with the course scheduling processes; supporting institutional effectiveness and assessment initiatives; facilitating community outreach projects and internship placements.

This is a full-time staff position that reports directly to the Associate Vice President for Academic Affairs and Dean of Business and Professional Studies.

Responsibilities

Administrative Duties -

Provide administrative support to the School of Business and Professional Studies through correspondence, records management, data entry, and document preparation.

Assist with budget tracking, expense processing, and maintaining accurate financial and operational records.

Coordinate calendars, schedule meetings, and support day-to-day office operations and customer service functions.

Support the planning and execution of academic events, orientations, student engagement activities, workshops, and special projects.

Maintain departmental files, databases, and reports, ensuring accuracy, organization, and confidentiality.

Review and process forms and documentation for completeness and compliance with institutional policies and procedures.

Serve as a resource to faculty, staff, and students by providing information on departmental processes, services, and administrative procedures.

Academic Advising

Track Agriculture, Business Administration, Computer Science, Criminal Justice, Education, Elementary/Special Education, Management, and Logistics students¿ progress toward degree completion and enter schedule into Banner.

Advises SBPS students with regards to class schedule and internship placements.

Advise others on processes, procedures, and services.

Assist faculty with student advisement during scheduled academic advisement (e.g., ROAR, SOAR)

Communicates requirements and deadlines for Bachelor's degree programs to prospective students.

Gather information and prepare various reports and correspondence; researches and resolves issues.

Recruitment Strategies & Events

Maintain responsibility for accountability as outlined by the Associate Vice President for Academic Affairs and Dean of Business and Professional Studies.

Implement advising and community outreach strategies outlined by both the Associate Vice President for Academic Affairs and Dean of Business and Professional Studies and the Chair of Education.

Perform a variety of advising and community outreach duties for students within the SBPS programs, notifying students of deficiencies in course requirements, graduation application, etc. and notify them of acceptance or denial into a SoBPS baccalaureate program, maintaining advising appointments when meetings conducted.

Plan and coordinate projects, events, and special activities such as orientations, consultations, Career Days, etc.

Assist in the development and maintenance of student academic pathways, Banner, and databases.

Review and verify documentation for completeness and compliance with policies and procedures.

Assist students, faculty, and staff with recruiting activities and events.

Recruiting & Building Relationships with Students

Actively recruit associate level students through continuous advisement appointments, work with Dual Enrollment students, and various high school visits.

Build relationships through emails, advising appointments, phone calls, etc. to recruit them into the various programs within SoBPS.

Process travel/expense vouchers and completes departmental requisitions (DRs).

Required Qualifications

Educational Requirements

Completion of an Associate degree or two years' experience in an administrative position.

Preferred Qualifications

Preferred Educational Qualifications

Bachelor degree

Preferred Experience

Experience in an administrative educational setting.

Experience in student advisement, scheduling, Banner, and institutional effectiveness.

Proposed Salary

Annual Salary $35,000 plus benefits.

Required Documents to Attach

• Transcripts

• List of References

Knowledge, Skills, & Abilities

ABILITIES

Ability to grasp instructions quickly.

Ability to multitask.

Ability to work harmoniously with faculty, staff, administrators, and students.

Ability to establish and maintain effective working relationships with administration, faculty, staff, and students. tactfully and courteously to maintain effective service-oriented relationships.

Ability to communicate effectively and follow oral and written instructions.

KNOWLEDGE

The Administrative Assistant for the School of Business and Professional Studies is required to have a strong dedication to the vision and mission of South Georgia State College and to maintain a positive view for success that attracts students, faculty, and community to the college and its programs.

Knowledge of SGSC business procedures, methods and techniques.

Knowledge of computer software (i.e., Adobe, Microsoft Word, Excel, PowerPoint, Outlook).

Knowledge of automated SGSC systems and USG¿s systems and applications.

Considerable knowledge of web page building

Considerable knowledge of business English, spelling, punctuation, and arithmetic

SKILLS

Strong organizational and communication skills.

Excellent computer and word processing skills.

Good public relation skills.

Skilled in working with databases including exporting of data and generating reports.

Detail and multi-task oriented.

Considerable customer service skills

Contact Information

For more information or questions about the job posting and technical support, please contact OneUSG Connect Support at [phone], or by email at [e-mail].

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Employment is contingent upon successful completion of a background check and demonstrating your eligibility for employment with South Georgia State College. Position may require credit check (if using PCard, working with cash, etc.).

Offers made are expressly subject to the applicable federal and state laws, to the statutes, rules, and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG).

The position requires completion of SGSC annual compliance training course such as State Business Transactions, Drug free Workplace, Anti-Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict of Interests/Outside Activities Policy, Leave Procedures for Faculty and Staff, Georgia Open Records Act, Family Educational Rights and Privacy Act (FERPA), Contracts 101.

Must be able to perform duties and responsibilities with or without reasonable accommodation.

South Georgia State College is a Tobacco and Smoke-Free Community.

Equal Employment Opportunity

South Georgia State College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability.

Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: [phone].

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position may travel 25% - 49% of the time

South Georgia State College Mission and Vision Statements

Mission Statement

South Georgia State College supports students in achieving their academic and professional goals by providing high-quality associate and baccalaureate degree programs in an affordable, accessible, and supportive learning environment.

Vision Statement

South Georgia State College will be the best choice for higher education in southeast Georgia, dedicated to affordability, student success, and innovative programs that prepare graduates for advanced studies and professional careers while driving regional economic growth.

Background Check

• Standard + Education