Administrative Assistant - Brainerd High School 11 Mo Position

Brainerd Public Schools; Brainerd (MN); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Full benefits

Job summary

Brainerd Public Schools in Brainerd, MN, seeks an Administrative Assistant to Principal at Brainerd High School. Under the principal's supervision, you will provide clerical and secretarial support to school leaders, helping convey information about school functions and procedures.

Key duties include calendar management, purchasing requests, budget tracking, accounts payable, event coordination, records maintenance, office visitor assistance, phone and mail handling, and safeguarding

Qualifications

• High school diploma or equivalent required.
• Experience in office management preferred.
• Ability to work with a diverse group and maintain confidentiality.

Responsibilities

• Assist building administrative team with calendar, communications, and staff coordination.
• Prepare purchasing requests and create purchase orders per procedures.
• Track department budgets and accounts payable; handle billing and payments.
• Support event planning and scheduling; maintain calendars and space reservations.
• Maintain documents, files, and records for reference and audits.
• Greet visitors, handle phone calls, and manage mail flow.
• Analyze situations and route to appropriate personnel for resolution.

Skills

Calendar management

Communication skills

Organizational skills

Confidentiality

Time management

Team collaboration

Education

High school diploma

Tools

Google Drive

MS Office

Job description

Assignment Details

Position Title: Administrative Assistant to Principal

Department/Building: Brainerd High School

Reports to: Principal - Karrie Boser

Position Duty Days: 8 hour days, 11 months

Contract: Secretarial-Clerical Contract

Full Time - Full Benefits (Health, Dental, Vision, Life, MN PERA, 403b, LTD, Paid Sick/ESST, Paid Holidays, Paid Vacation)

Salary Range: $20.39 - $21.42 per hour - New Hire

Union - AFSCME Council 65

FLSA: Non-Exempt

Position Information

Under the direct supervision of the principal or other administrator, the principal administrative assistant will provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees. The position may provide more detailed support regarding finance and HR responsibilities and other administrative duties as assigned.

Essential Functions

• Assist the building administrative team with day to day tasks including calendar management, parent/student communications and staff communications.
• Prepare and submit academic purchasing requests with district procedures, Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Track and maintain department budgets including tracking accounts payable
• Submit accounts payable billing for payment and check requests
• Assists in planning and scheduling school events and activities, and maintaining calendar of conference rooms and other spaces for school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, assemblies, conferences, graduation, daily meetings, etc.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitute teachers, and others.
• Answers telephone calls, and provides information and assistance to callers.
• Distribute incoming mail appropriately; send outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills And Abilities

• Ability to describe problems and work orally or in writing to the supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Google drive and related applications; MS Office, etc.).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.

Typical Qualifications Would Be Equivalent To

• Graduation from high school.
• Successful experience with office management preferred.