Administrative Assistant - Bowling Green, KY

Commonwealth Engineers, Inc.; Bowling Green (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive base salary

Medical, dental, and vision insurance

Disability insurance (long/short-term)

AD&D coverage

401(k) & profit sharing

Annual performance bonus

Paid time off and holidays

Flexible scheduling

Professional development opportunities

Employee outings

Job summary

Commonwealth Engineers, Inc. is seeking a full-time Administrative Assistant for our Bowling Green, KY office. The candidate should be organized, able to multi-task, and meet tight deadlines.

Responsibilities include assembling contracts and bid documents, handling phones, memos, mailings, schedules, and basic document creation. The role also covers clerical duties, project support, and database updates, with opportunities in document drafting and writing.

Qualifications

• Associate's degree or related training, and/or a minimum of 3 years of administrative experience.
• Paralegal, engineering, or construction experience is desirable.
• Dependable and professional team player.
• Strong written and verbal communication skills.
• Experience with multi-line phone systems.
• Proficient in online/intranet navigation.
• Technical writing experience is a plus.
• Strong organizational, problem-solving, and record-keeping skills.
• Eager and quick to learn.
• Desire to acquire a general understanding of the water resource industry.
• Creative with strong attention to detail.

Responsibilities

• Assemble client/project contracts, amendments, and bid documents.
• Perform office support tasks: answering phones, preparing memos and correspondence, mailings, scheduling, creating presentations, spreadsheets, and documents.
• Provide corporate administrative support and assist with project contract/specification documents, copywriting, proofreading, and database management as needed.

Skills

MS Office proficiency

Communication skills

Multi-line phone systems

Organization and records

Education

Associate's degree or equivalent

Tools

Microsoft Office Suite

Job description

Commonwealth Engineers, Inc. has an opening for a full-time experienced, and results-oriented Administrative Assistant in our Bowling Green, KY office. Candidates must be professional and highly organized with the ability to multi-task and meet tight deadlines.

Responsibilities

• Assembly of client/project contracts, amendments, and bid documents
• Office support functions such as answering phones, preparing memos and correspondence, preparing mailings, maintaining office equipment and supply orders, scheduling, creating presentations/spreadsheets/documents, and other general clerical duties as assigned
• Additional tasks include but are not limited to, corporate administrative support, preparation of project contract/specification documents, copywriting, proofreading, and database management as needed

Qualifications/Skills

• Associate's degree, related training, and/or a minimum of 3 years of administrative experience
• Paralegal, engineering, or construction experience is desirable
• Dependable and professional team player
• Proficient in Microsoft Office Suite (Outlook, Publisher, Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Experience with multi-line phone systems
• Proficient in online/intranet navigation
• Technical writing experience is a plus
• Strong organizational, problem-solving, and record-keeping skills
• Eager and quick to learn
• Desire to acquire a general understanding of the water resource industry
• Creative with strong attention to detail

Benefits

• Competitive base salary
• Medical, dental, and vision insurance
• Long-term and short-term disability insurance including maternity and paternity leave
• Supplemental insurance
• AD&D coverage
• Matching 401(k) & profit sharing
• Annual performance bonus
• Additional incentive pay for each hour worked in excess of the 40- hour schedule
• Paid time off and holidays
• Flexible scheduling
• Professional development opportunities
• Employee outings

All offers are contingent upon a satisfactory background check.