Administrative Assistant- Billing

Acadia Healthcare; Town of Wausau (WI); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Semi-Annual Bonus Program

Medical, Dental, and Vision insurance

Competitive 401(k) plan

Paid vacation and sick time

Growth opportunities

Job summary

Acadia Healthcare's Wausau Comprehensive Treatment Center is seeking an Administrative Assistant - Medical Billing for part-time on-site work in Wausau, WI. The role supports billing operations, patient data handling, and documentation across the clinic team.

The ideal candidate has 2+ years in medical billing/coding and familiarity with HIPAA, insurance claims, and standard office software. A strong emphasis is placed on accuracy and patient confidentiality.

Qualifications

• 2+ years of medical billing and coding experience.
• Experience in mental health or addiction treatment clinics is a plus.
• Accurate billing with HIPAA compliance.

Responsibilities

• Establish and maintain general files for clinic.
• Manage administrative programs and office activities.
• Prepare spreadsheets, manage databases, and generate reports.
• Answer phones, take messages, or transfer calls.
• Schedule appointments and update calendars.
• Arrange staff meetings and handle mail/faxes, memos, invoices or reports.
• Maintain databases and filing systems (electronic or paper).
• Perform basic bookkeeping as needed.
• Confirm billing information with patients and verify insurance.
• Apply knowledge of medical terminology and clinic procedures.

Skills

Medical Billing

Medical Coding

HIPAA compliance

EHR systems

Insurance Claims

Administrative processes

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Database management

Job description

Overview

Outpatient Opioid Treatment Program (OTP)

Seeking: Administrative Assistant - Medical Billing

Onsite: Wausau, WI

Part Time Hours: (20 hours/week)

• Flexible days: Monday - Friday Mornings

Our Benefits:

• Semi-Annual Bonus Program
• Medical, Dental, and Vision insurance
• Competitive 401(k) plan
• Paid vacation and sick time
• Early morning hours offering a great work/life balance
• Opportunityfor growth that is second to none in the industry

Our Team:

Wausau Comprehensive Treatment Center (CTC), located in Wausau, WI, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. Our mission is to provide full-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.

Job Responsibilities:

• Establish, maintain and retrieve general files for clinic or department.
• Manage and coordinate administrative programs or office activities.
• Use computer software to create spreadsheets, manage databases, and prepare presentations, reports, and documents.
• Answer telephones, takes messages or transfer calls.
• Schedule appointments and update calendars.
• Assist in arranging staff meetings, handle incoming/outgoing mail and faxes, prepare memos, invoices, or other reports.
• Maintain databases and filing systems, whether electronic or paper.
• Perform basic bookkeeping as needed.
• May work with patients to secure billing information, reconciling billing reports and verifying insurance for patients.
• Perform duties using specific knowledge of medical terminology and clinic procedures.

Qualifications

Your Education, Skills and Qualifications:

• High School Diploma or GED equivalent is required.
• 2+ years of experience in medical billing and coding required. Experience in mental health or addiction treatment clinics would be a strong advantage.
• Knowledge of administrative processes and systems, such as word processing and spreadsheet software, managing files, and patient records.
• Knowledgeable in handling insurance claims, including Medicare, Medicaid, and private insurers, as well as dealing with issues such as claim denials and appeals.
• Precision in coding and entering patient data is key to preventing errors in billing and ensuring proper reimbursement.
• Ability to resolve billing issues, including identifying and addressing coding errors, disputed claims, and underpayments.
• Ability to communicate effectively with patients, providers, and insurance companies to clarify billing issues or discrepancies, both verbally and in writing.
• Understanding of HIPAA regulations to ensure that patient information is handled securely and confidentially; high discretion with confidential information.
• Ability to handle multiple tasks, keep track of numerous patient records, and meet deadlines.

Ideal Skills & Traits:

• Patient Advocacy: Often, MAT patients may face challenges with insurance or financial matters. The billing specialist should be compassionate and able to advocate on behalf of patients to ensure they receive the appropriate coverage and care.
• Familiarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services
• Technology Savvy: Proficiency in using electronic health records (EHR) systems and other relevant healthcare technologies.
• Work Environment: Must be comfortable working in an opioid treatment program (OTP) recovery environment

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal, and local laws.

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