Administrative Assistant, Bilingual/ESL Programs (26-27 SY)

San Marcos High School; San Marcos (TX); On-site; USD 2,066,000 - 2,755,000; Full time

Job summary

San Marcos High School is seeking an Administrative Assistant for Bilingual/ESL Programs. The role supports LPAC processes, maintains required documents, and coordinates parental engagement for ELL students.

The candidate should be bilingual in English and Spanish, with clerical experience, and able to use office software to manage data and communications. Immediate start; full‑time on site in San Marcos, TX.

Qualifications

• Education/Certification: High School Diploma or GED
• Special Knowledge/Skills: Ability to read, write and understand both English and Spanish
• Clerical/secretarial skills
• Ability to use multi-line telephone
• Ability to use personal computer and software to develop spreadsheets, databases and do work processing
• Ability to follow oral and written instructions
• Effective organizational, interpersonal and communication skills

Responsibilities

• Maintains LPAC documents for student records and program data
• Follows LPAC processes for identification, placement, and review
• Compiles data for LPAC forms and assessments
• Collaborates with PEIMS clerk for accurate LEP coding
• Regularly presents LPAC forms to LPAC for review
• Records data in LPAC data system to track student entries/exits
• Creates Excel lists of program documents for students
• Administers OLPT in English and Spanish
• Maintains communication with Bilingual/ESL teachers and staff
• Collaborates with LPAC Administrator and Testing Coordinator for data accuracy
• Attends staff development as needed
• Hosts/participates in meetings with ELL parents
• Prints and verifies PEIMS LEP coding every 6–9 weeks
• Ensures compliance with laws governing ELLs
• Maintains confidentiality of personnel and students
• Performs other duties as assigned by administration

Skills

Bilingual English/Spanish

Clerical/secretarial skills

Multiline telephone

PC skills (spreadsheets/databases)

Oral/written instructions

Interpersonal/communication

Education

High School Diploma or GED

Job description

Administrative Assistant, Bilingual/ESL Programs (26-27 SY)

San Marcos Consolidated Independent School District San Marcos High School - San Marcos, Texas Open in Google Maps

This job is also posted in San Marcos CISD Careers

Job Details

Job ID: 5899968

Application Deadline: Posted until filled

Posted: Aug 24, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

JOB TITLE: Administrative Assistant, Bilingual/ESL Programs

WAGE/HOUR STATUS: Nonexempt

REPORTS TO: Principal/Supervisor

DEPT./SCHOOL: Campus/Department assigned

PRIMARY PURPOSE:

To facilitate the implementation of the Bilingual/ESL programs, LPAC process and procedures, maintain all proper documents, and parental engagement as related to for all English Language Learners.

QUALIFICATIONS:

Education/Certification:

High School Diploma or GED

Special Knowledge/Skills:

Ability to read, write and understand both English and Spanish

Clerical/secretarial skills

Ability to use multi-line telephone

Ability to use personal computer and software to develop spreadsheets, databases and do work processing

Ability to follow oral and written instructions

Effective organizational, interpersonal and communication skills

Experience:

One year clerical or secretarial experience preferred

MAJOR RESPONSIBILITIES AND DUTIES:

• Maintains all Language Proficiency Assessment Committee (LPAC) documents that belong in the student’s cumulative records such as: Bilingual/English as a Second Language program Permission Letter, English/Spanish Oral Language Proficiency Test (OLPT), student assessment data and end of year review information.
• Follows required processes according to the LPAC manual for identification, placement, and review of all students in the Bilingual/ESL programs within PEIMS and district timelines.
• Compiles data in order to prepare the LPAC forms. This includes state and local assessment data and Teacher Recommendations.
• Collaborates with the PEIMS clerk to assure accurate coding of Bilingual/ESL students.
• Meets with LPAC Administrator and members regularly: Presenting to the LPAC members the complete LPAC forms for their review and decision.
• Records data on LPAC data system in order to determine which students will enter, re-enter, remain or exit from the Bilingual/ESL program.
• Creates lists on Excel of all Bilingual/ESL documents and information on students that are participating in the program.
• Administers the OLPT Test in English and Spanish.
• Keeps close contact with all Bilingual/ESL teachers and making available to them all LPAC and assessment information of English Language Learns (ELL).
• Collaborates with Campus LPAC Administrator, Testing Coordinator and Bilingual Department to ensure accurate student data for all decision-making processes.
• Attends mandatory staff development activities as needed to perform job functions and to improve performance.
• Hosts and/or conducts meetings and/or presentations from ELL students’ parents.
• Prints and verifies PEIMS LEP coding with administration every six/nine weeks.
• Ensures compliance with local, state and federal law governing ELLs.
• Maintains a professional level of confidentiality concerning personnel and students.
• Other appropriate duties as assigned by the campus principal, Secondary Director and Bilingual Director as related to the program.

EQUIPMENT USED:

Personal computer, printer, copier, fax machine, and other necessary office equipment

WORKING CONDITIONS:

Mental Demands:

Reading, ability to perform basic arithmetic, ability to communicate effectively (verbal and written); maintain emotional control under stress; meet monthly processing deadlines.

Physical Demands/Environmental Factors:

Works with frequent interruptions; ability to answer constant incoming calls; repetitive hand motions, prolonged use of computer; some bending, lifting and stooping while performing job related functions.

Position Type: Full-Time

Salary: $17.10 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• SMCISD /Human Resources
• 1331 SH 123
• San Marcos, Texas 78666
• Phone: [phone]
• Email: [e-mail]