Administrative Assistant - Audit & Finance Support

Runyon Kersteen Ouellette; South Portland (ME); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Health/dental/vision insurance

Life and disability insurance

401(k) match

Profit sharing

Paid time off

Work-life balance

Job summary

Runyon Kersteen Ouellette in South Portland, ME, seeks an organized, detail-oriented administrative professional to support audit teams and management. The role emphasizes quality assurance of financial statements, data collection, and presentation preparation.

Strong Excel/Word skills and reliable communication are essential for meeting client and regulatory deadlines. In-office position with occasional approved remote days.

Qualifications

• High School Diploma required.
• Accounting or finance experience preferred.
• At least two years’ experience in an administrative role preferred.
• Proficient with Microsoft Excel, Word, Adobe, and PowerPoint.
• Excellent verbal and written communication skills.
• Excellent organizational skills.

Responsibilities

• Financial Statement Quality Assurance procedures, including Grammatical review; Mathematical review of formulas and tables in Excel and Word documents; checking consistency of information and data between various client reports, also checking the consistency of data from statements and schedules to notes; establish reporting templates using Excel and Word files.
• Preparation of federal Data Collection Form (SF-SAC) and ensure timely report submittal.
• Ensure timely audit report submission to outside agencies in accordance with Federal and State requirements.
• Preparation of PowerPoint presentations.
• Drafting proposals for submission to prospective clients.
• General administrative and clerical duties, including greeting clients in the office; answering and directing incoming phone calls; Receiving and distributing office mail; scan and file forms/reports.
• Other specialized projects.

Skills

Verbal communication

Written communication

Time management

Organization

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Adobe

PowerPoint

Job description

Runyon Kersteen Ouellette in South Portland, ME, seeks an organized, detail-oriented administrative professional to support audit teams and management. The role emphasizes quality assurance of financial statements, data collection, and presentation preparation.

Strong Excel/Word skills and reliable communication are essential for meeting client and regulatory deadlines. In-office position with occasional approved remote days.