Administrative Assistant — On-Site Team Support & Meetings

BerryDunn — Assurance, Tax and Consulting; Portland (ME); On-site; USD 34,000 - 40,000; Full time

Job summary

BerryDunn seeks an Administrative Assistant to support our assurance, tax, and advisory teams in Portland, ME. This on-site role helps keep teams organized, meetings and priorities moving, and day-to-day operations running smoothly.

Reporting to the respective Practice Group Lead, you will coordinate travel, meetings, and events, manage documents, and assist with time and billing. Minimal travel is required, less than 10% per year.

Qualifications

• Knowledge of office systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office 365 (Word, Excel, PowerPoint); SharePoint a plus; CoPilot preferred; Adobe Acrobat.
• Excellent time management skills and the ability to prioritize work.
• Ability to address issues independently and find solutions without always needing to elevate.
• Attention to detail and precise document handling.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain and update practice group organization charts.
• Liaison for practice group related slides and materials.
• Scheduling and note taking for internal meetings; creating agendas.
• Documenting and distributing meeting outcomes.
• Manage Practice Group SharePoint site and files; organize documents.
• Track time and billing; communicate with those who have not submitted time.
• Liaison for onboarding partners and supervisors with ATATSS.
• Track performance management scheduling; update skill sets annually.
• Coordinate travel and accommodations; book conference rooms and materials.
• Prepare PPT decks and print materials; set up Teams/Zoom; manage virtual meetings.
• Serve as communication bridge between ATATSS, PG Leaders, and Principals.
• Attend business planning meetings and help keep PGs on track.
• Format and proof documents and PPTs; update schedules in ProStaff and Salesforce.

Skills

Time management

Communication

Attention to detail

Organization

Independent work

Tools

MS Office 365

SharePoint

CoPilot

Adobe Acrobat

Job description

BerryDunn seeks an Administrative Assistant to support our assurance, tax, and advisory teams in Portland, ME. This on-site role helps keep teams organized, meetings and priorities moving, and day-to-day operations running smoothly.

Reporting to the respective Practice Group Lead, you will coordinate travel, meetings, and events, manage documents, and assist with time and billing. Minimal travel is required, less than 10% per year.