Administrative Assistant Associate

New Mexico State University; Las Cruces (NM); On-site; USD 19,000 - 27,000; Full time

Job summary

New Mexico State University in Las Cruces seeks an Administrative Assistant Associate to support TPAL leadership and administrative operations on campus. The role focuses on teacher residency coordination, recruitment outreach, stipend processing, and data reporting, with a strong emphasis on communication and organizational excellence.

This 12-month, full-time, on-campus position requires a High School diploma with at least 1 year of related experience or higher, and proficiency in Microsoft

Qualifications

• Strong organizational, communication, customer-service, and technology skills.
• Exceptional attention to detail in a fast-paced office environment.
• Ability to manage multiple events, deadlines, grant activities, and administrative responsibilities simultaneously.

Responsibilities

• Support TPAL leadership and administrative operations across all TPAL programs.
• Coordinate processing of Teacher Residency stipends and maintain residency records.
• Assist with data collection, reporting, and survey administration; support residency meetings and professional learning.
• Plan, coordinate, and attend recruitment events; support recruitment efforts and communicate with students, faculty, school personnel, and community partners.
• Provide school-wide administrative support to TPAL leadership, faculty, staff, and students; develop proficiency in NMSU systems; manage office procedures.

Skills

Organizational skills

Communication skills

Customer service

Technology proficiency

Education

High School diploma + 1 years of relevant experience, or higher degree

Tools

Microsoft 365

Job description

• 504157


• Las Cruces, New Mexico, United States


• Staff


• Staff Full-time


• Closing at: Oct 30 2026 - 23:55 MDT

Department Contact:

Alma Meza, 575-646-4022, [e-mail]

Internal or External Search:

External - Open to all applicants

Advertising Summary:

TPAL seeks an administrative assistant position. This position is a 12-month administrative position that requires on campus in person presence.

Position Details:

Position Title: Administrative Assistant Associate

College/Division: College of Hlth, Educ & Soc Trans

Department: 350350-SCH OF TCHR PREP, ADMIN & LDSHP

Location: Las Cruces

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon external funding

Standard Work Schedule: Standard (M-F, 8-5)

Job Duties and Responsibilities:

This position supports TPAL leadership and administrative operations across all TPAL programs, with primary responsibility for teacher residency coordination and teacher-pipeline recruitment and outreach. Responsibilities include coordinating and supporting the processing of Teacher Residency stipends; maintaining residency and grant-related records; assisting with data collection, reporting, and survey administration; and supporting residency meetings, professional learning, and Communities of Practice. The position also plans, coordinates, and attends recruitment and community outreach events; supports recruitment efforts across TPAL programs; and communicates with prospective and current students, faculty, school personnel, and community partners. Additional responsibilities include providing school-wide administrative support to TPAL leadership, faculty, staff, and students and developing proficiency in NMSU systems used to perform office procedures. The position requires strong organizational, communication, customer-service, and technology skills; exceptional attention to detail; and the ability to manage multiple events, deadlines, grant activities, and administrative responsibilities simultaneously.

Qualifications

Required Education and Experience

High School diploma + 1 years of relevant experience, or higher degree.

Preferred Qualifications

• Experience providing administrative support in a university, school district, or other educational setting.


• Experience providing program coordination support in a university, school district, or other educational setting.


• Experience supporting educator preparation, student recruitment and retention activities, and other outreach initiatives.


• Experience working collaboratively with faculty, staff, students, and community partners.


• Experience coordinating events, meetings, workshops, including scheduling, communications, registration, purchasing, and on-site logistics.


• Experience collecting, maintaining, and reporting program or grant-related data.


• Proficiency with university information systems and Microsoft 365 applications, including Outlook, Word, Excel, Teams, SharePoint, and OneDrive.


• Demonstrated ability to communicate effectively and professionally with diverse constituencies.


• Bilingual proficiency in English and Spanish.


• Ability and willingness to travel periodic for recruitment, outreach, and community-engagement activities, including occasional evening or weekend events.

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated \"on the hill\" above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, Zuni, to ...

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.

Requesting an Accommodation

Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request