Administrative Assistant Associate

New Mexico State University; Las Cruces (NM); On-site; USD 19,000 - 27,000; Full time

Job summary

New Mexico State University in Las Cruces seeks an Administrative Assistant Associate to provide administrative, fiscal, and operational support for a project. Responsibilities include coordinating activities, data entry for budgets, and maintaining documentation while communications flow among partners.

The role supports meetings and regional events, tracks deliverables, and assists leadership to achieve goals. Requires a high school diploma or higher and proficiency with Microsoft Office.

Qualifications

• High school diploma or higher.
• Administrative Assistant experience preferred.
• Proficiency in Microsoft Office Suite preferred.

Responsibilities

• Provide administrative, fiscal, and operational support for the project.
• Coordinate project activities and monitor budgets/expenditures.
• Maintain project records, deliverables, and timelines; support leadership.

Skills

Administrative skills

Microsoft Office

Education

High school diploma or higher

Tools

Microsoft Office Suite

Job description

• 504022
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Sep 17 2026 - 23:55 MDT

Department Contact: Zaira Falliner, 575-571-5198, [e-mail]

Internal or External Search: External - Open to all applicants

Advertising Summary: New Mexico State University College of HEST seeks an Administrative Assistant Associate.

Position Details

Position Title: Administrative Assistant Associate

College/Division: College of Hlth, Educ & Soc Trans

Department: 350150-CURRICULUM AND INSTRUCTION

Location: Las Cruces

Target Hourly/Salary Rate: 16.83

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon external funding

Standard Work Schedule: Standard (M-F, 8-5)

Job Duties and Responsibilities

The Administrative Assistant provides administrative, fiscal, and operational support to ensure the successful implementation of the project. This position coordinates project activities, enters data for budgets and expenditures, manages documentation and reporting requirements, facilitates communication among project partners and consultants. The administrative assistant also supports meeting and regional event logistics, maintains project records, tracks deliverables and timelines, and assists project leadership in achieving project goals and objectives.

Qualifications

Required Education and Experience: High School diploma or higher degree.

Preferred Qualifications

• Administrative Assistance Experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, and PowerPoint).

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements: Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.

Risk: No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives - and the lives of the people they love - through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated 'on the hill' above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.

Requesting an Accommodation

Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request