Administrative Assistant - Assessor's Office

Carver County, MN; Chaska (MN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

PERA pension

12 paid holidays

Paid time off

Job summary

Carver County Assessor's Office is seeking an Administrative Assistant with strong customer service skills to support appraisers, maintain property records, and handle day-to-day office tasks. Under the County Assessor’s direction, you will prepare reports and correspondence for the public and the Minnesota Department of Revenue, while safeguarding confidential information.

The position emphasizes accuracy, attention to detail, and proficiency with common office software as you assist taxpayers

Qualifications

• High school diploma or GED and 2 years administrative support experience.
• Associates Degree / Certificate Program completion and 1 year of administrative support experience.

Responsibilities

• Coordinates and maintains the property assessment record keeping systems within the Assessor's Department.
• Scans, annotates, edits, and indexes in various storage applications: building permits, homestead applications, Certificates of Real Estate Value, and any correspondence or other department documents as required. Insures confidentiality, accuracy, applicability, and security of these documents.
• Researches and maintains personal property and manufactured home information.
• Performs various assessment calculations using an independent calculator or a computer.
• Performs receptionist duties in the Assessor's Department for the efficient dissemination of information to the public and other interested parties.
• Assists taxpayers with completing various applications, including homesteading.
• Uses a variety of computer software applications for recording and retrieval of information.
• Processes Electronic Certificates of Real Estate Value in a timely manner.
• Performs other comparable duties as assigned.

Skills

Customer service

Administrative support

Reception duties

Confidentiality

Record keeping

Education

High school diploma or GED

Associates Degree / Certificate Program

Job description

The Carver County Assessor's Office is looking for a dynamic Administrative Assistant with excellent customer service skills to work in our office. Under the direction of the County Assessor, the Assessor Administrative Assistant provides varied administrative, clerical and secretarial support in assisting appraisers in maintaining property records, handling appeals, and the day-to-day office tasks. This position prepares reports and correspondence for the public and for the Minnesota Department of Revenue and maintains the electronic filing system. The Assessor Administrative Assistant interacts with the public regarding homestead, various program applications, tax capacity, and general information while maintaining confidentiality when required.

Carver County offers a comprehensive and flexible benefit plan to meet the needs of employees and their families including affordable health insurance, comprehensive dental insurance, a pension plan through Public Employees Retirement Association (PERA), 12 paid holidays, generous paid time off, and more! For a full list of benefits, please click here: Carver County Benefits

Responsibilities

• Coordinates and maintains the property assessment record keeping systems within the Assessor's Department.
• Scans, annotates, edits, and indexes in various storage applications: building permits, homestead applications, Certificates of Real Estate Value, and any correspondence or other department documents as required. Insures confidentiality, accuracy, applicability, and security of these documents.
• Researches and maintains personal property and manufactured home information.
• Performs various assessment calculations using an independent calculator or a computer.
• Performs receptionist duties in the Assessor's Department for the efficient dissemination of information to the public and other interested parties.
• Assists taxpayers with completing various applications, including homesteading.
• Uses a variety of computer software applications for recording and retrieval of information.
• Processes Electronic Certificates of Real Estate Value in a timely manner.
• Performs other comparable duties as assigned.

Qualifications

• High school diploma or GED and 2 years administrative support experience.
• or
• Associates Degree / Certificate Program completion and 1 year of administrative support experience.

Selection Process

All applications will be screened for minimum qualifications, scored and ranked. The highest ranked candidates meeting minimum qualifications will be recommended for the scored oral examinations (interviews). Final selection for the position will include successful completion of oral interview(s), reference checks, and background in investigation.