Administrative Assistant and Materials Coordinator

Chism Automation; Somerset (KY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401(k) with 4% match

Health insurance

Life insurance

Dental insurance

Vision insurance

20 days paid time off per year

Job summary

Chism Automation in Somerset, Kentucky seeks an Administrative Assistant and Materials Coordinator to help manage purchasing, materials flow, and general office tasks. You’ll collaborate with engineers and vendors to keep projects moving and ensure timely delivery of components for robotic systems.

The role offers a stable, full-time schedule with a focus on organization, problem-solving, and teamwork within a growing automation company. On-site work environment in Somerset is provided.

Qualifications

• High school diploma required.
• Strong attention to detail and dependable work ethic.
• Excellent communication with coworkers and vendors.
• Desire to keep learning and grow in the role.
• Ability to work well with others in a collaborative environment.

Responsibilities

• Request vendor quotes, create purchase orders, and resolve purchasing issues.
• Receive and organize automation components, oversee incoming materials, and coordinate scheduling.
• Organize invoices, statements, and credit card bills, and coordinate payments.
• Arrange outbound shipments.
• Answer the phone, direct calls, take messages, and communicate with visitors.
• Arrange and schedule services such as catering, cleaning, and vehicle repairs.
• Provide administrative support for day-to-day business activities.

Skills

Attention to detail

Communication skills

Willingness to learn

Team player

Education

High school diploma

Job description

Administrative Assistant and Materials Coordinator

Chism Automation | Somerset, Kentucky | Start date negotiable

Help keep our office organized and our machine projects moving. At Chism Automation, you’ll work with engineers and vendors to purchase materials, coordinate incoming components, and support daily business operations. Your attention to detail and follow-through will help our team build the robotic systems and automated machinery that regional manufacturers rely on.

We build high-quality robotic systems, automated machinery, and assembly line automation. As we expand to meet the needs of long-term customers, we’re looking for someone who enjoys organizing work, solving problems, and collaborating with others.

Why join Chism Automation

This role offers variety and a direct connection to the work happening in our shop. You’ll collaborate with a talented engineering team, build working relationships with vendors, and see how timely materials and reliable office support help projects progress. We offer room to grow as our business expands and a clean, fully air-conditioned work environment.

What you will do

• Request vendor quotes, create purchase orders, and work with engineers and suppliers to resolve purchasing issues.
• Receive and organize automation components, oversee incoming materials, and coordinate their scheduling.
• Organize invoices, statements, and credit card bills, and coordinate payments.
• Arrange outbound shipments.
• Answer the phone, direct calls, take messages, and communicate with visitors.
• Arrange and schedule services such as catering, cleaning, and vehicle repairs.
• Provide administrative support for day-to-day business activities.

What you will bring

• Strong attention to detail and a dependable work ethic.
• Excellent communication skills with coworkers and vendors.
• A desire to keep learning.
• The ability to work well with others and contribute to a cooperative team.

Compensation and benefits

• Competitive pay.
• 401(k) with a 4% match.
• Health, life, dental, and vision insurance.
• 20 days of paid time off per year, plus 8 holidays.

Job Type: Full-time

Pay: $20.00 – $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Work Location: In person