Administrative Assistant - Albany , Georgia

Webstaurantstore; Albany (GA); Presencial; USD 42.000 - 52.000; Jornada completa

Descripción de la vacante

WebstaurantStore is seeking an Administrative Assistant in Albany, GA to support warehouse operations and HR-related processes. The role handles onboarding documentation, data entry, and employee communications while maintaining confidentiality and accuracy.

The ideal candidate has at least 1 year of administrative experience, proficiency with MS Office, and strong written and verbal communication skills. This is a full-time, on-site position with opportunities to contribute to engagement

Formación

• Minimum 1 year of relevant administrative experience; distribution environment preferred.
• High school diploma or GED, or equivalent.
• Proficiency with MS Office and strong communication skills.

Responsabilidades

• Greet visitors, vendors, applicants, and new hires; support onboarding paperwork.
• Maintain employee records and assist with EVA entry and documentation.
• Manage building entry system and distribute key FOBs.
• Prepare weekly employment reports for leadership.
• Coordinate internal communications and employee engagement announcements.
• Provide administrative support and assist in planning engagement activities.

Conocimientos

Analytical skills

Communication skills

Multitasking

Problem solving

Customer service

Adaptability

Team collaboration

Educación

High school diploma or GED

Herramientas

MS Office

Descripción del empleo

# Administrative Assistant## Albany, GA Starting at $22## Job Description## Job SummaryThe Administrative Assistant is responsible for various administrative tasks that improve the productivity of managers and employees. This role delivers support to warehouse operations so employees can accurately & efficiently serve our customers. This position utilizes and maintains information systems and databases related to recruiting, onboarding, and recordkeeping for new and tenured employees. The Administrative Assistant collaborates with managers, employees, and support functions at the local and corporate levels, and coordinates with external parties as needed. This role requires a high level of confidentiality and the ability to recognize and escalate issues when appropriate.We only accept W-2 candidates, H-1B sponsorship is not available.## ResponsibilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* Promotes a positive environment by greeting visitors, vendors, applicants, and new hires upon arrival.* Supports employees to enter information in EVA, creating employees’ electronic file, and uploading employment documents such as W-4's, bank accounts, and contact information?(e.g. facilitating presentations, reviewing policies, paperwork & set-up).* Manages data in our keycard building entry system, distributes key FOBs, and tracks employee information and name tags.* Maintains and delivers accurate company records for employees by generating and distributing weekly employment reports for full-time and temporary employees to building leadership.* Assists in delivering consistent and effective communication to employees and managers throughout the location.* Manages and updates information on communication boards and slideshow presentations throughout the facility with content relevant to internal job postings, policy updates, leadership contacts, and various other employee engagement announcements.* Aids external applicants by answering questions related to employment, interviewing, and the pre-employment process.* Assists in the planning and execution of employee engagement activities throughout the year, including but not limited to monthly/quarterly meals, monthly engagement activities and holiday celebrations* Fulfills administrative requests and queries from all managers, copies, printing, laminating, creating informational fliers and certificates.* Updates and edits the employee engagement calendar and budget and reconciles building expense spend against budget.* Meet all expected performance standards regarding efficiency, accuracy and quality of work.* Maintain a clean, organized, and safe work environment by following all safety guidelines and reporting any hazards to the appropriate leadership.* Work closely with team members and leadership to meet daily, weekly, and monthly departmental goals* Abide by all company and warehouse policies* Flex into other positions and departments and undertake additional duties as necessary to support the overall operation### Physical Requirements* Work is performed while standing and/or walking, up to and including 12 hours/day.* Requires the ability to communicate effectively using speech, vision, and hearing.* Requires the regular use of hands for simple grasping and fine manipulations.* Requires regular bending, squatting, crawling, climbing, and reaching.* Requires the ability to regularly lift, carry, push, or pull medium weights, up to 75lbs.## Qualifications### Experience* Minimum of 1 year of relevant experience in an administrative role; experience in distribution environment preferred but not required* High school diploma or GED, or equivalent combination of education and experience### EducationThis role does not require a degree. We value relevant skills and experience and alignment with our core values above all else.### Desired Traits & Skills* Proficiency with MS Office required (Outlook, Word, Excel, PowerPoint)* Strong analytical and problem-solving skills required* Strong verbal and written communication skills; ability to explain technical and complex concepts in a simple and concise way to ensure ease of understanding* Demonstrated ability to manage multiple assignments and deadlines in a fast-paced environment* Ability to quickly adapt as business needs change; ability to address difficult situations with diplomacy and emotional intelligence* Customer service-oriented attitude with a demonstrated desire to exceed expectations* Ability to work off-shift as required to respond to urgent needs