Administrative Assistant - Air Force Weapons Unit (Onsite)

starfish; Shalimar (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

ESOP participation

401(k) match

Medical

Dental

Vision

Life insurance

Short-term disability

Long-term disability

Flexible spending accounts

Health Saving Accounts

Health Reimbursement Accounts

EAP

Education assistance

Paid time off

Holidays

Job summary

Torch Technologies in Shalimar, FL seeks an Administrative Assistant to support the Air Force Weapons business unit. The role covers front-office support, talent acquisition assistance, onboarding, meeting logistics, and coordination of AV/IT needs.

Onsite, Monday through Friday, 8:00–17:00 with minimal travel. The position offers comprehensive benefits and opportunities to contribute to reports and organizational charts.

Qualifications

• US citizenship is required.
• Strong Microsoft Office experience is required.
• Excellent attention to detail.
• Clear, friendly, and professional correspondence with staff, executives, and customers.
• Ability to prioritize mixed workloads, track conflicting schedules, manage files, and multitask efficiently.

Responsibilities

• Answer telephone, screen and direct calls, provide information to callers, greet visitors, provide general administrative and clerical support in the front office.
• Assist with talent acquisition duties to include coordinating interviews, contacting candidates for pre-screen calls, emailing benefits to candidates, prepping slides for meetings and assistance with tracking open/pending requisitions.
• Assist HR with the coordination and execution of onboarding for new employees.
• Coordinate meeting logistics, including registration and attendee tracking.
• Set up conference rooms to support scheduled activities/meetings.
• Coordinate AV/IT needs and ensure IT support is provided when/as needed to support specific activities/meetings.
• Coordinate food/drinks for meetings as required.
• Responsible for running errands to support all office activities including replacing stock in the office break room(s).
• Order and maintain office supplies for both Torch offices in Shalimar.
• Coordinate cleaning crew/maintenance on building with landlord.
• Provide support for employee morale events, fundraisers and conferences.
• Compile monthly AFW Business Unit reports from leadership team.
• Compile AFW Business Unit presentation and meeting materials
• Maintain AFW Business Unit Org charts & deliver to corporate office monthly.
• Assist local travel coordinator as needed.
• Compile and submit monthly CDRLs for various subcontracts.
• Assist Security as needed/required.
• Other duties and responsibilities as assigned.

Skills

US Citizenship

Attention to detail

Clear communication

Multitasking

Education

Bachelor's Degree in Business or related field

Equivalent experience (6 years in lieu of degree)

Tools

Microsoft Office

Job description

Torch Technologies in Shalimar, FL seeks an Administrative Assistant to support the Air Force Weapons business unit. The role covers front-office support, talent acquisition assistance, onboarding, meeting logistics, and coordination of AV/IT needs.

Onsite, Monday through Friday, 8:00–17:00 with minimal travel. The position offers comprehensive benefits and opportunities to contribute to reports and organizational charts.