AFW Administrative Assistant

starfish; Shalimar (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

ESOP participation

401(k) match

Medical

Dental

Vision

Life insurance

Short-term disability

Long-term disability

Flexible spending accounts

Health Saving Accounts

Health Reimbursement Accounts

EAP

Education assistance

Paid time off

Holidays

Job summary

Torch Technologies in Shalimar, FL seeks an Administrative Assistant to support the Air Force Weapons business unit. The role covers front-office support, talent acquisition assistance, onboarding, meeting logistics, and coordination of AV/IT needs.

Onsite, Monday through Friday, 8:00–17:00 with minimal travel. The position offers comprehensive benefits and opportunities to contribute to reports and organizational charts.

Qualifications

• US citizenship is required.
• Strong Microsoft Office experience is required.
• Excellent attention to detail.
• Clear, friendly, and professional correspondence with staff, executives, and customers.
• Ability to prioritize mixed workloads, track conflicting schedules, manage files, and multitask efficiently.

Responsibilities

• Answer telephone, screen and direct calls, provide information to callers, greet visitors, provide general administrative and clerical support in the front office.
• Assist with talent acquisition duties to include coordinating interviews, contacting candidates for pre-screen calls, emailing benefits to candidates, prepping slides for meetings and assistance with tracking open/pending requisitions.
• Assist HR with the coordination and execution of onboarding for new employees.
• Coordinate meeting logistics, including registration and attendee tracking.
• Set up conference rooms to support scheduled activities/meetings.
• Coordinate AV/IT needs and ensure IT support is provided when/as needed to support specific activities/meetings.
• Coordinate food/drinks for meetings as required.
• Responsible for running errands to support all office activities including replacing stock in the office break room(s).
• Order and maintain office supplies for both Torch offices in Shalimar.
• Coordinate cleaning crew/maintenance on building with landlord.
• Provide support for employee morale events, fundraisers and conferences.
• Compile monthly AFW Business Unit reports from leadership team.
• Compile AFW Business Unit presentation and meeting materials
• Maintain AFW Business Unit Org charts & deliver to corporate office monthly.
• Assist local travel coordinator as needed.
• Compile and submit monthly CDRLs for various subcontracts.
• Assist Security as needed/required.
• Other duties and responsibilities as assigned.

Skills

US Citizenship

Attention to detail

Clear communication

Multitasking

Education

Bachelor's Degree in Business or related field

Equivalent experience (6 years in lieu of degree)

Tools

Microsoft Office

Job description

Torch Technologies

Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation's top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: "Lighting the Pathway of Freedom". And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies is seeking an Administrative Assistant to join our team, supporting our Air Force Weapons business unit in Shalimar, FL.

• Answer telephone, screen and direct calls, provide information to callers, greet visitors, provide general administrative and clerical support in the front office.
• Assist with talent acquisition duties to include coordinating interviews, contacting candidates for pre-screen calls, emailing benefits to candidates, prepping slides for meetings and assistance with tracking open/pending requisitions.
• Assist HR with the coordination and execution of onboarding for new employees.
• Coordinate meeting logistics, including registration and attendee tracking.
• Set up conference rooms to support scheduled activities/meetings.
• Coordinate AV/IT needs and ensure IT support is provided when/as needed to support specific activities/meetings.
• Coordinate food/drinks for meetings as required.
• Responsible for running errands to support all office activities including replacing stock in the office break room(s).
• Order and maintain office supplies for both Torch offices in Shalimar.
• Coordinate cleaning crew/maintenance on building with landlord.
• Provide support for employee morale events, fundraisers and conferences.
• Compile monthly AFW Business Unit reports from leadership team.
• Compile AFW Business Unit presentation and meeting materials
• Maintain AFW Business Unit Org charts & deliver to corporate office monthly.
• Assist local travel coordinator as needed.
• Compile and submit monthly CDRLs for various subcontracts.
• Assist Security as needed/required.
• Other duties and responsibilities as assigned.

Required Qualifications:

• US Citizenship
• Bachelor's Degree in Business, a related field or equivalent experience (6 years relevant experience in lieu of degree).
• Strong Microsoft Office experience is required.
• Excellent attention to detail.
• Clear, friendly, and professional correspondence with staff, executives, and customers.
• Ability to prioritize mixed workloads, track conflicting schedules, manage files, and handle multitasking efficiently.

Preferred Qualifications:

• High level of technical proficiency is desired.

Schedule : M-F; 8-5

Work Location: 100% onsite in Shalimar, FL

Travel : minimal (local area)

Benefits:

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including:

• ESOP participation
• 401(k) match
• medical
• dental
• vision
• life insurance
• short-term disability
• long-term disability
• flexible spending accounts
• Health Saving Accounts
• Health Reimbursement Accounts
• EAP
• education assistance
• paid time off
• holidays

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. Torch Technologies, Inc. participates in E-Verify.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability. You can request reasonable accommodations by sending an email to [e-mail].

Thank you for your interest in Torch Technologies.