Administrative Assistant, Affordable Housing

Beam Living; New York (NY); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Parental leave

Adoption assistance

Fertility reimbursement

401(k) matching

Health/dental/vision plans

Disability benefits

Mental health support

Job summary

Beam Living in New York City is seeking an Occupancy Specialist to assist with qualifying applicants in the Affordable Department. The role reports to the Director of Affordable Housing and is based in our NYC office.

You will screen applications, verify income/assets, manage waiting lists, determine eligibility, and ensure compliance with HUD/HPD/Section 8 guidelines while supporting audits and special projects.

Qualifications

• High school diploma or GED required; associate/bachelor preferred.
• 1–3 years of experience in affordable housing property management or administrative work.
• Proficiency in Microsoft Office (Word, Excel).
• Strong verbal communication, attention to detail, and customer service skills.

Responsibilities

• Screen applications and conduct phone interviews.
• Review and verify income and assets documents from the application checklist.
• Maintain, update and purge property waiting lists.
• Review applicant files and determine eligibility.
• Follow HUD, HPD and Section 8 guidelines.
• Assist departments with audits and special projects for Beam portfolio.

Skills

Strong verbal communication

Attention to detail

Customer service

Time management

Organizational skills

Problem solving

Education

High school diploma or GED

Associate or Bachelor degree

Tools

Microsoft Office

Job description

Job Title: Occupancy Specialist, Affordable Housing

FLSA Status: Non-Exempt, Hourly

Location: New York, NY

Worksite Status: Onsite

Make New Yorkers Feel at Home.

Beam living supports and manages communities across New York City—except here, we’re not just in the business of rent rolls and repairs. We’re in the business of creating places people call home. That takes a team of people who care harder, think sharper, and refuse to settle for what has always been. Being a team member at Beam means staying curious, being a good neighbor, leading with heart, and consistently raising the bar.
If you want work that matters, teammates who show up, and impact you can see and feel, you belong at Beam!

What the role looks like

We are seeking an Occupancy Specialist to assist with qualifying applicants in the Affordable Department. The role is based in our New York City office and reports directly to the Director of Affordable Housing.

What you will do

• Screen applications and conduct phone interviews
• Review and verify all income and assets documentation from the application checklist
• Maintain, update and purge property waiting lists
• Review applicant’s files and determine eligibly
• Follow HUD, HPD and Section 8 guidelines.
• Assist various Departments with performing and overseeing audits and special projects for Beam portfolio.

Who you are

• The ability to prioritize, coordinate and follow up on several projects simultaneously.
• The ability to connect with others to keep the team aligned and focused.
• An analytical ability to collect and use information to solve complex problems.
• The discipline and willingness to do what needs to be done.
• A love for doing what others won’t and solving difficult problems.
• A desire to grow and take on ever increasing responsibility.
• Superior time management and organizational skills
• Excellent problem-solving abilities and attention to detail
• Strong communication and interpersonal skills
• Ability to adapt to new technologies and learn quickly in a fast-paced environment
• Doing any, or all of that, in a multi-family environment would be good too.

Your skills and experience

• High school diploma or GED required; an associate degree or bachelor’s degree
• 1 to 3 years of experience in property management affordable housing programs or administrative clerical work.
• Proficiency in Microsoft Office (Word, Excel)
• Strong verbal communication, sharp attention to detail, and a tactful approach to customer service

What we offer

Base Salary: $22.00-$25.00
Exact compensation may vary based on skills, experience & location.
A full slate of benefits:

• Family care benefits like parental leave, adoption assistance and fertility reimbursement.
• Personalized development programs with our dedicated L&D team.
• 401(k) plans and matching (with no vesting period), life and AD&D benefits, ID theft coverage, financial planning and legal advice, will creation, and tax prep assistance.
• A range of medical, dental and vision plans (of course)
• Short/long term disability, flexible/health savings accounts and commuter benefits.
• Mental and emotional support services like ginger and Headspace, which provide access to guided workouts, meditations, music and more.

Be you, so we can be us together

At Beam Living, we believe our differences make us stronger. We want you to be you, because diverse perspectives, experiences, and backgrounds help us build better teams, stronger communities, and a workplace where everyone feels they belong.
To further our commitment to fostering an environment that welcomes and embraces diversity, all employment decisions at Beam Living are based on individual qualifications, business needs and job requirements without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, pregnancy, genetic information, marital status, amnesty, or status as a covered veteran or any other status protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.