Administrative Assistant - Adults South

sevencounties; Louisville (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

sevencounties is seeking a detail-oriented receptionist/administrative assistant to greet clients, manage a multi-line switchboard, and support daily office operations in Louisville, KY. You will handle intake, payments, and scheduling, while maintaining accurate records in electronic systems.

The role requires 1–2 years of office experience, proficiency in Microsoft Office, and strong communication skills.

Qualifications

• High School diploma or GED required; business school preferred.
• 1–2 years in an office setting performing clerical tasks.
• Proficient in Microsoft Office Suite.
• Excellent oral and written communication skills.

Responsibilities

• Greet clients and visitors, answer calls, and relay messages.
• Check in clients and document demographic information and payments.
• Schedule appointments and manage mail and faxes.
• Enter client data into electronic information system and databases.
• Process daily deposits and reconcile deposits; support lab results processing.

Skills

Strong communication

Microsoft Office Suite

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Job Description

ESSENTIAL JOB FUNCTIONS

1. Performs such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; and meeting with client to review client intake form.
2. Enters various client data in electronic information system (e. g., client demographics, client eligibility information, client transfers, and enters other program-specific data (e. g., grants) in various databases.
3. Performs variety of administrative functions, data entry, validation.
4. Participates in daily deposit process, including daily deposit reconciliation.
5. Performs such medical treatment-related administrative functions as processing lab results.

EDUCATION

• High School diploma or GED required. Completion of up to 18 months' business school, beyond high school preferred.

EXPERIENCE

• One-to-two years' experience working in office setting and performing various clerical or administrative tasks.
• Working knowledge of Microsoft Office Suite.
• Strong oral and written communication skills.

PHYSICAL DEMANDS

• Position has no unusual physical demands; individual has discretion about walking, standing, etc.
• Position requires lifting up to 10 pounds, with occasional lifting of ledgers, medical records, or computer runs.
• Position may occasionally require walking or standing, stooping, or bending.
• Occasional exposure to office chemicals or continual use of a video display terminal.

Time Type: Full time