Administrative Assistant / Administrative Office Support / Data Entry / Customer Service

GlobalMed; Phoenix (AZ); On-site; USD 40,000 - 48,000; Full time

Job summary

GLOBALMED is seeking a full-time Administrative Assistant for our Phoenix office. The role requires someone organized, detail-oriented, with excellent communication skills, and the ability to handle phones, visitor registration, mail distribution, and scheduling company travel.

This is a multi-faceted position in a fast-paced environment. The job responsibilities include front desk duties, assisting and supporting all other departments, and requires advanced computer skills, specifically with

Qualifications

• Two to four years clerical or administrative experience.
• Knowledge of operation of standard office equipment.
• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
• Expert knowledge of Excel and formulas.
• Understanding of clerical and administrative procedures and systems such as filing and record keeping.
• Demonstrated ability to work independently and as a team.
• Ability and willingness to work cooperatively with all levels of the organization.
• High degree of discretion dealing with confidential information.
• Excellent communication skills - written and verbal.
• Impeccable phone etiquette.
• Planning and Organization skills.
• Ability to Multi-task and Prioritize.
• Problem assessment and problem solving.
• Information gathering and information monitoring.
• Attention to detail and accuracy.
• Flexible and adaptable to an ever changing environment.
• Customer service oriented.
• Prior Restaurant Operations helpful, not required.
• Knowledge of Paytronix helpful, not required.
• Ability to get the job done in a FUN and fast paced work

Responsibilities

• Answering phones, visitor registration, mail distribution, and scheduling company travel.
• Front desk duties, supporting all other departments in a fast-paced environment.
• Advanced computer skills with Microsoft Word and Excel.

Skills

Administrative experience

Communication skills

Multi-tasking

Planning and organization

Discretion with confidential info

Customer service oriented

Restaurant operations helpful

Paytronix knowledge helpful

Able to work in fast-paced environment

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

GLOBALMED is a United States Company, based out of
Lafayette, Louisiana. GLOBALMED provides medical
staffing and health care services internationally.
GlobalMed currently has clinics at several military bases
throughout Iraq and also has clinics within commercial
compounds for Oil & Gas companies in southern Iraq.
At GLOBALMED, we strive to provide our clients with the
security of knowing that employees are being cared for and
educated by qualified and experienced physicians, nurses
and paramedics. We provide these services on an
international basis, in some of the most remote parts of the
world, including war torn and disaster stricken areas; areas
where conventional western standards of medicine were
previously unavailable.
It is the goal of GLOBALMED to design each program to
meet the needs of our clients. GLOBALMED can provide a
structured health program with a variety of services to ensure
compliance of all medical obligations that our clients have to
their employees. The flexibility of our program design
provides our clients with exactly what they need, when they
need it, where they need it. This flexibility also provides our
clients and their employees with quality professional
health care that is both efficient and cost effective.

JOB DESCRIPTION

Our Company is seeking a full time Administrative Assistant for our office. This position requires someone who is organized, detailed oriented, and has excellent communication skills. This position is responsible for answering the phones, visitor registration, mail distribution, and scheduling company travel.

This is a multi-faceted position in a fast paced environment. Job responsibilities will include all front desk duties, assisting and supporting all other departments. This position requires ADVANCED computer skills, specifically with Microsoft Word and Excel.

JOB REQUIREMENT

• Two to four years clerical or administrative experience.
• Knowledge of operation of standard office equipment.
• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
• Expert knowledge of Excel and formulas.
• Understanding of clerical and administrative procedures and systems such as filing and record keeping.
• Demonstrated ability to work independently and as a team.
• Ability and willingness to work cooperatively with all levels of the organization.
• High degree of discretion dealing with confidential information.
• Excellent communication skills - written and verbal.
• Impeccable phone etiquette.
• Planning and Organization skills.
• Ability to Multi-task and Prioritize.
• Problem assessment and problem solving.
• Information gathering and information monitoring.
• Attention to detail and accuracy.
• Flexible and adaptable to an ever changing environment.
• Customer service oriented.
• Prior Restaurant Operations helpful, not required.
• Knowledge of Paytronix helpful, not required.
• Ability to get the job done in a FUN and fast paced work