Administrative Assistant (Ad,Yth) CB

C2 Gps Dba Workforce Solutions Of The Coastal Bend; Alice (TX); On-site; USD 13,776 - 19,286; Full time

Job summary

C2 Gps Dba Workforce Solutions Of The Coastal Bend is seeking an Administrative Assistant for a full-time, 8am-5pm position in Alice, Texas. The role requires a high school diploma, office procedures experience, and strong MS Office skills.

The candidate will greet visitors, answer phones, manage records, and assist with campus information and FERPA compliance. Responsibilities include data entry, mail distribution, and supporting general office operations.

Qualifications

• High school diploma or in process of GED/diploma.
• Experience with office procedures and basic accounting principles.
• Excellent knowledge of MS Office and fast typing skills with dictation.

Responsibilities

• Greet and sign in all incoming visitors and direct them to appropriate offices.
• Answer phones, take messages, and respond to inquiries via email and in person.
• Maintain confidentiality and FERPA compliance; operate standard office equipment.
• Perform data entry and maintain organized records (digital and physical).
• Assist with mailings, schedules, receipts, and general information distribution.
• Support office management, open and route mail, file and perform clerical tasks.

Skills

Communication

Organizational skills

Multi-tasking

Typing speed

Education

High school diploma or GED

Tools

MS Office

Stenography/dictation

Job description

This is a Work Experience (work-based learning) position available through Workforce Solutions Coastal Bend. All candidates will be considered after program eligibility is determined.

Job Title

Administrative Assistant

Position

FT, 8am-5pm, Monday-Friday

Location

Alice

Second Chance Employer

No

Pay Rate

$12.00 an hour

Age

18+

Requirements

• High school diploma or equivalent or in the process of obtaining GED/diploma
• Experience with office procedures and basic accounting principles
• Good practical experience with office devices and processes
• Excellent knowledge of MS Office
• Fast typing skills with knowledge of stenography and taking dictations
• Excellent communication, organizational and multi-tasking skills

Recruiter

A. Mireles

Responsibilities

• Greet and sign in all incoming visitors, including students and community members
• Direct individuals to the appropriate offices and provide general campus information
• Answer phones, take messages, and respond to inquiries via email and in person with professionalism and clarity
• Provide information and assistance regarding admissions requirements and college services
• Maintain confidentiality and comply with FERPA regulations and college policies
• Operate standard office equipment such as scanners, printers, copiers, and document shredders
• Perform data entry and maintain organized digital and physical records
• Assist with the preparation and distribution of mailings, including schedules, receipts, and general information
• Support general office functions including opening and routing mail, filing, and other clerical tasks
• Maintain a clean and organized reception area
• Assist with outreach and public relations tasks as assigned
• Collaborate with faculty, staff, and administration to ensure a positive experience for all visitors and students
• Attend meetings and dictations, taking minutes
• Provide support for office management and organization procedures
• Review office supplies and report shortages

Preferred Qualifications

• Prior customer service experience
• Bilingual (English/Spanish) is a plus
• Familiarity with FERPA regulations and/or Texas Success Initiative requirements

Work Environment

Front desk/reception area in a busy campus office setting. May be required to lift boxes or supplies up to 25 pounds occasionally.