Administrative Assistant, Academic Pediatrics (Onsite)

University of Virginia; Charlottesville (VA); On-site; USD 42,000 - 52,000; Full time

Job summary

The University of Virginia Department of Pediatrics in Charlottesville, VA seeks an Administrative Assistant to provide comprehensive administrative support across multiple departmental functions. This on-site role requires collaboration with faculty, staff, and leadership, maintaining confidentiality and handling multiple priorities in a demanding academic medical environment.

Responsibilities span memos, onboarding, scheduling, correspondence, and visitor reception, with additional duties as

Qualifications

• Education: High School Graduate or Equivalent.
• Experience: No experience required for Administrative Assistant; one-year relevant experience for intermediate Administrative Assistant.
• Experience coordinating committees and executive meetings.
• Experience with event planning and project management.
• Experience preparing executive correspondence and professional documents.
• Knowledge of School of Medicine or academic medical center operations.
• Exceptional organizational, communication, and customer service skills.

Responsibilities

• Type memos, correspondence, forms, and reports.
• Expense reimbursements.
• Recruitment and onboarding support for faculty and APP.
• Receive and screen calls and mail; route inquiries.
• Maintain calendars; schedule appointments and travel.
• Review and answer standard correspondence.
• Greet visitors and provide customer support.
• Provide division-level support to various areas.
• Edit faculty CVs.
• Other routine divisional responsibilities.
• Assignments may rotate among divisions and priorities may change.

Skills

Administrative support

Committee coordination

Executive meetings

Event planning

Project management

Executive correspondence

Professional documents

Customer service

Communication skills

Organizational skills

Education

High School Diploma or equivalent

Job description

The University of Virginia Department of Pediatrics in Charlottesville, VA seeks an Administrative Assistant to provide comprehensive administrative support across multiple departmental functions. This on-site role requires collaboration with faculty, staff, and leadership, maintaining confidentiality and handling multiple priorities in a demanding academic medical environment.

Responsibilities span memos, onboarding, scheduling, correspondence, and visitor reception, with additional duties as