Administrative Assistant (A.S.K.)

Womble Bond Dickinson (US) LLP; Raleigh (NC); On-site; USD 40,000 - 52,000; Full time

Job summary

Womble Bond Dickinson (US) LLP is seeking a full-time Administrative Assistant to support attorneys and staff across our North and South Carolina offices. The role requires on-site presence with hours Mon-Tue 9:00-5:30 EST and Wed-Fri 11:30-8:00 EST; remote work is not available.

The candidate will manage invoices, calendars, conflicts checks, time records, travel arrangements, and document processing, ensuring confidentiality and meticulous attention to detail in a fast-paced environment.

Qualifications

• Associate or Bachelor’s degree preferred.
• Organized, prompt, detail-oriented; able to multitask in a fast-paced environment.
• Must commit to confidentiality of client- and firm-related information.
• Working knowledge of databases and Microsoft Word, PowerPoint and Excel.

Responsibilities

• Prepare and submit invoices and expense reimbursements via ChromeRiver.
• Schedule and update calendars.
• Initiate file openings for conflicts checks.
• Record time entries.
• Arrange travel accommodations.
• Assist with document preparation and word processing.
• File documents in the document management system.
• Upload electronic documents.
• Prepare outgoing US Mail, FedEx, UPS envelopes/packages.
• Perform special projects as needed.

Skills

Organized

Detail-oriented

Multitasking

Time management

Confidentiality

Education

Associate degree

Bachelor's degree

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Womble Bond Dickinson (US) LLP is seeking a full-time Administrative Assistant (A.S.K.) in its North or South Carolina offices. This position will support attorneys and staff throughout our U.S. offices. The working hours for this position are Monday and Tuesday 9:00 - 5:30 PM EST, and Wednesday through Friday 11:30 - 8:00 PM EST.

This position is not eligible for full-time remote work.

Responsibilities

• Prepare and submit invoices and expense reimbursements through ChromeRiver
• Schedule and update calendars
• Initiate file opening process for conflicts checks
• Record time entry
• Arrange travel accommodations
• Assist with the preparation and word processing of documents
• File documents in document management system
• Upload electronic documents
• Prepare outgoing US Mail, FedEx, UPS envelopes/packages
• Perform special projects as needed

Requirements

• Associate or Bachelor degree is preferred
• Must be organized, prompt, detail-oriented, comfortable in a fast-paced environment and with juggling multiple tasks simultaneously
• Must commit to the confidentiality of client- and firm-related information
• Must have working knowledge of various types of technology such as databases, Microsoft Word, PowerPoint, and Excel

Womble Bond Dickinson is committed to leadership in attracting, developing, and retaining a diverse workforce of talented professionals. We offer a competitive salary and benefits package.