Administrative Assistant (74017)

Women's Care; Brandon (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive compensation package

Health, dental, and vision benefits

Paid time off and paid holidays

401k plan

Job summary

Women’s Care’s Brandon location is seeking an Administrative Assistant to support the Practice Manager and Clinical Providers. The role requires coordinating schedules, processing confidential documents, and maintaining compliance with HIPAA and office policies.

Ideal candidate has a medical office background, EMR experience (eCW preferred), strong attention to detail, and excellent communication and time-management skills.

Qualifications

• HS diploma or equivalent required; bachelor’s degree preferred.
• Minimum two years’ experience in a medical practice, OB/GYN preferred.
• Experience with EMR systems; eCW knowledge a plus.
• Knowledge of medical terminology, billing, and insurance reimbursement.
• Strong attention to detail, time management, and professional communication.

Responsibilities

• Provide day-to-day administrative support and maintain office efficiency.
• Research, compile data, and prepare high-quality confidential documents.
• Coordinate and manage schedules and business needs.
• Arrange logistics for leadership meetings, agendas, and materials.
• Initiate and maintain provider hospital privileges where applicable.
• Ensure timely renewal of provider licenses.
• Communicate effectively with executives and staff at all levels.
• Prioritize tasks in a fast-paced environment.
• Adhere to HIPAA rules and company policies.

Skills

Critical thinking

Problem solving

Time management

Attention to detail

Professional communication

Teamwork

Education

HS Diploma or equivalent

Bachelor’s degree preferred

Tools

EMR systems - eCW

Job description

Job DetailsJob Location: 4400_TPA_515 S Kings Ave Ste 3000 - Brandon, FL 33511Position Type: Full TimeJob Category: Non-Clinical Staff

Women’s Care, founded in 1998, is a leading women’s healthcare group in the United States, dedicated to providing the highest quality of care for women through their reproductive years and beyond. With 100+ locations and over 400 OB/GYNs and specialists across the country, Women’s Care provides comprehensive patient care in obstetrics, gynecology, gynecologic oncology, urogynecology, gynecologic pathology, breast surgery, genetic counseling, maternal fetal medicine, laboratory services, and fertility.

The Administrative Assistant is responsible for providing support to the Practice Manager and Clinical Provider team within an assigned unit following established standards and practices.

• Provides day-to-day administrative support and completes duties needed to maintain efficiency in the office.
• Researches, compiles data, creates and edits high quality confidential documents such as letters, memos, reports, and presentations.
• Coordinates and manages schedules and business needs.
• Coordinates logistics for internal leadership and committee meetings including scheduling, drafting agendas and creating meeting materials.
• Initiates, completes applications, and maintains active hospital privileges for all applicable providers.
• Ensures timely renewal of provider licenses.
• Interacts and communicates effectively in written and verbal form with executives and all levels of employees within the organization.
• Prioritizes various assigned tasks in a fast-paced environment.
• Adheres to all company policies and procedures while maintaining confidentiality.
• Demonstrates and embodies the Women’s Care mission and core values.
• Compliance with all HIPAA rules, regulations, and guidelines.
• Other duties as assigned.

Qualifications

• HS Diploma or equivalent required; Bachelor’s degree preferred.
• Minimum of two years’ progressive experience working in a medical practice, preferably in OBGYN.
• Experience working with EMR systems with knowledge of functionality; eCW a plus.
• Knowledge of medical terminology, medical billing, and insurance reimbursement.
• Ability to provide critical thinking skills, solve problems and identify solutions.
• Strong attention to detail and accuracy.
• Strong time management and prioritization skills.
• Displays a professional and positive outlook and manner.
• Must be dependable, reliable, and punctual.
• Ability to work cooperatively in group situations; offers assistance and support to coworkers, inspires trust of others, and treats patients and coworkers with respect.

WHY JOIN WOMEN'S CARE?

We Offer:

• Competitive compensation package
• Health, dental, and vision benefits
• Paid time offand paid holidays
• 401k plan
• An opportunity to make a difference in patients'lives every day!

At Women’s Care, we believe that our success is built on a foundation of strong, shared values. These values guide our actions, shape our culture, and define who we are as an organization.

• Communication & Collaboration
• Transparency
• Accountability & Integrity
• Patient Care & Innovation
• Excellence
• Respect

With the commitment of our employees, we remain true to our mission of providing unparalleled healthcare services to women every day.