Administrative Assistant (57934)

Applied Technical Services, LLC; Lake Lotawana (MO); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Medical

Dental

Vision

Disability (STD/LTD)

Life insurance

Bonus opportunity

Tuition reimbursement

Paid holidays

PTO

Job summary

Applied Technical Services, LLC (ATS) in Lees Summit, MO, is seeking an Administrative Assistant for the Calibration Department in a full-time role. You will support data entry, invoicing, and scheduling, ensuring accurate records and timely communications with clients and vendors. The position requires 3–5 years of administrative experience, proficiency in Microsoft Office, and strong attention to detail.

A high school diploma is required, with a bachelor's preferred but not required. U.S.

Qualifications

• 3 to 5 years’ administrative experience, quality or shipping/receiving experience.
• Proficient in Microsoft Office -Word & Excel; Data Entry Knowledge; Typing Skills
• High level of attention to detail on paperwork and equipment
• Ability to continually self-evaluate the accuracy of your work.
• Ability to focus on routine tasks in a busy fast-paced environment.
• Demonstrated ability to follow written and verbal instructions.
• Demonstrated mechanical aptitude to recognize different types of equipment.
• A willingness to work occasional overtime is required.

Responsibilities

• Data entry into computer database from Lab Travelers and Field Service Reports. Print/ scan calibration certificates, shippers and invoice reports.
• Scanning and/or mailing customer invoices.
• Receiving vendor invoices and matching purchase order and packing slips.
• Outsourcing equipment to Vendors
• Accounts payable/ receivable data entry, posting and processing vendor invoices for payment.
• Scan file folders, renaming and storing to appropriate software databases.lni>
• Filing as needed.
• Maintain computer software recall databases.
• Preparing quotes and correspondence and other documents
• Able to communicate with clients daily, Project coordinator for a couple of our large customers.
• Onsite scheduling
• Reviewing files and invoicing customers according to their purchase order requirements.
• Shipping and receiving equipment in and out of the office as needed.
• Assist with other administrative duties as needed.
• Assist customer with status of equipment information.

Skills

Administrative experience

Microsoft Office (Word & Excel)

Data Entry Knowledge

Typing Skills

Attention to detail

Instruction following

Mechanical aptitude

Overtime willingness

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Job description

Job Details

Job Location: KANSAS CITY CALIBRATION - LEES SUMMIT, MO, Position Type: Full Time Indirect, Salary Range: Undisclosed, Travel Percentage: None, Job Shift: First, Job Category: Administrative, Applied Technical Services, LLC ("ATS" or the "Company") is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.

Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.

Job Title: Administrative Assistant – Calibration Department

Well established Calibration and Inspection service organization in Lee’s Summit, MO is seeking an Administrative Assistant for a full time position.

Benefits

• competitive compensation
• medical
• dental
• vision
• short term and long-term disability
• life insurance
• quarterly bonus opportunity
• tuition reimbursement
• paid holidays
• a paid time off/vacation package

Responsibilities

• Data entry into computer database from Lab Travelers and Field Service Reports. Print/ scan calibration certificates, shippers and invoice reports.
• Scanning and/or mailing customer invoices.
• Receiving vendor invoices and matching purchase order and packing slips.
• Outsourcing equipment to Vendors
• Accounts payable/ receivable data entry, posting and processing vendor invoices for payment.
• Scan file folders, renaming and storing to appropriate software databases.lni>
• Filing as needed.
• Maintain computer software recall databases.
• Preparing quotes and correspondence and other documents
• Able to communicate with clients daily, Project coordinator for a couple of our large customers.
• Onsite scheduling
• Reviewing files and invoicing customers according to their purchase order requirements.
• Shipping and receiving equipment in and out of the office as needed.
• Assist with other administrative duties as needed.
• Assist customer with status of equipment information.

Qualifications

• 3 to 5 years’ administrative experience, quality or shipping/receiving experience.
• Proficient in Microsoft Office -Word & Excel; Data Entry Knowledge; Typing Skills
• High level of attention to detail on paperwork and equipment
• Ability to continually self-evaluate the accuracy of your work.
• Ability to focus on routine tasks in a busy fast-paced environment.
• Demonstrated ability to follow written and verbal instructions.
• Demonstrated mechanical aptitude to recognize different types of equipment.
• A willingness to work occasional overtime is required.

Education

High School Diploma or equivalent.

Bachelor’s degree preferred but not required.

Shall provide their own cell phone with data plan for connection to ATS email and multi-factor authentication.

U.S. Persons Requirement

U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

Equal Opportunity Employment

Applied Technical Services is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race, color, religion, gender, age, national origin, disability, veteran status or any other protected characteristic as established by law.