Administrative Assistant

Paycom - ATS; Lake Lotawana (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Short/Long-term Disability

Life Insurance

Quarterly Bonus

Tuition Reimbursement

Paid Holidays

Paid Time Off

Job summary

Applied Technical Services, LLC seeks an Administrative Assistant for the Calibration Department in Lee’s Summit, MO. This full-time role supports data entry, invoicing, and document handling for calibration certificates and reports.

The incumbent will coordinate with vendors and clients, schedule on-site tasks, and assist with quotes, filing, and recall databases, ensuring accuracy in a fast-paced environment.

Qualifications

• 3–5 years of administrative experience.
• Proficient in Microsoft Word & Excel; data entry knowledge; typing skills.
• High school diploma or equivalent; bachelor’s degree preferred but not required.

Responsibilities

• Data entry into lab/database from Lab Travelers and Field Service Reports.
• Print/scan calibration certificates, shippers and invoice reports.
• Receive/scan/match vendor invoices with POs; process for payment.

Skills

Administrative experience

Data entry

Typing skills

Attention to detail

Follow instructions

Mechanical aptitude

Overtime availability

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Office Suite

Job description

Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.Job Title: Administrative Assistant – Calibration DepartmentWell established Calibration and Inspection service organization in Lee’s Summit, MO is seeking an Administrative Assistant for a full time position.Benefits include competitive compensation, medical, dental, vision, short term and long-term disability, life insurance, quarterly bonus opportunity, tuition reimbursement, paid holidays, and a paid time off/vacation package. ATS is a drug free environment.The responsibilities include:Data entry into computer database from Lab Travelers and Field Service Reports. Print/ scan calibration certificates, shippers and invoice reports.Scanning and/or mailing customer invoices.Receiving vendor invoices and matching purchase order and packing slips.Outsourcing equipment to VendorsAccounts payable/ receivable data entry, posting and processing vendor invoices for payment.Scan file folders, renaming and storing to appropriate software databases.Filing as needed.Maintain computer software recall databases.Preparing quotes and correspondence and other documentsAble to communicate with clients daily, Project coordinator for a couple of our large customers.Onsite schedulingReviewing files and invoicing customers according to their purchase order requirements.Shipping and receiving equipment in and out of the office as needed.Assist with other administrative duties as needed.Assist customer with status of equipment information.Skills, Abilities and Experience:3 to 5 years’ administrative experience, quality or shipping/receiving experience.Proficient in Microsoft Office -Word & Excel; Data Entry Knowledge; Typing SkillsHigh level of attention to detail on paperwork and equipmentAbility to continually self-evaluate the accuracy of your work.Ability to focus on routine tasks in a busy fast-paced environment.Demonstrated ability to follow written and verbal instructions.Demonstrated mechanical aptitude to recognize different types of equipment.A willingness to work occasional overtime is required.Education:High School Diploma or equivalent.Bachelor’s degree preferred but not required.Shall provide their own cell phone with data plan for connection to ATS email and multi-factor authentication.U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.EOE/AA/M/F/Vet/DisabilityApplied Technical Services is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race, color, religion, gender, age, national origin, disability, veteran status or any other protected characteristic as established by law.