Administrative Assistant

Applied Technical Services, LLC; Lee's Summit (MO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive compensation

Medical insurance

Dental insurance

Vision insurance

Short-term disability

Long-term disability

Life insurance

Tuition reimbursement

Paid holidays

Paid time off

Drug-free environment

Job summary

Applied Technical Services, LLC in Lee’s Summit, MO is hiring an Administrative Assistant for the Calibration Department to support data entry, invoicing, and document control.

The role involves coordinating with customers and vendors, handling quotes, scheduling onsite activities, and maintaining recall databases. ATS emphasizes a drug-free environment and offers a range of benefits.

Responsibilities

• Data entry into computer database from Lab Travelers and Field Service Reports.
• Print/scan calibration certificates, shippers and invoice reports.
• Scanning and/or mailing customer invoices.
• Receiving vendor invoices and matching purchase order and packing slips.
• Outsourcing equipment to Vendors
• Accounts payable/ receivable data entry, posting and processing vendor invoices for payment.
• Scan file folders, renaming and storing to appropriate software databases.
• Filing as needed.
• Maintain computer software recall databases.
• Preparing quotes and correspondence and other documents
• Able to communicate with clients daily, Project coordinator for a couple of our large customers.
• Onsite scheduling
• Reviewing files and invoicing customers according to their purchase order requirements.
• Shipping and receiving equipment in and out of the office as needed.
• Assist with other administrative duties as needed.
• Assist customer with status of equipment information.

Job description

Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.

Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.

Job Title: Administrative Assistant – Calibration Department

Well established Calibration and Inspection service organization in Lee’s Summit, MO is seeking an Administrative Assistant for a full time position.

Benefits include competitive compensation, medical, dental, vision, short term and long-term disability, life insurance, quarterly bonus opportunity, tuition reimbursement, paid holidays, and a paid time off/vacation package. ATS is a drug free environment.

The Responsibilities Include

• Data entry into computer database from Lab Travelers and Field Service Reports. Print/ scan calibration certificates, shippers and invoice reports.
• Scanning and/or mailing customer invoices.
• Receiving vendor invoices and matching purchase order and packing slips.
• Outsourcing equipment to Vendors
• Accounts payable/ receivable data entry, posting and processing vendor invoices for payment.
• Scan file folders, renaming and storing to appropriate software databases.
• Filing as needed.
• Maintain computer software recall databases.
• Preparing quotes and correspondence and other documents
• Able to communicate with clients daily, Project coordinator for a couple of our large customers.
• Onsite scheduling
• Reviewing files and invoicing customers according to their purchase order requirements.
• Shipping and receiving equipment in and out of the office as needed.
• Assist with other administrative duties as needed.
• Assist customer with status of equipment information.