Administrative Assistant 4

Northrop Grumman; Melbourne (FL); On-site; USD 58,000 - 96,000; Full time

Job summary

Northrop Grumman Aeronautics Systems in Melbourne, Florida seeks an Administrative Assistant 4 to join our executive admin team supporting program directors. This is an in-person role with a 9/80 schedule and every other Friday off.

The successful candidate will manage calendars, travel, expenses, conference rooms, and briefing packages, maintain office operations, and interact with leadership across the organization. A Secret clearance is required.

Qualifications

• High School diploma/GED or equivalent with at least 6 years of administrative experience.
• Experience in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint).
• Must have an active US Government Secret clearance (or higher) that was granted or renewed recently.

Responsibilities

• Collaborate closely with other administrative professionals in related organizations.
• Maintain in-person presence to support ad-hoc requests from team members.
• Demonstrate dependability, accuracy, efficiency, and punctuality.
• Manage calendar, travel, and expenses for our executive and leadership team.
• Manage conference room calendars, phone lists and reserved parking assignments.
• Manage purchasing for program supplies, and handle catering during select operations events.
• Help coordinate/prepare briefing packages.
• Gather, compile, and report information relevant to supervisors' assignments.
• Answer questions relating to office operations and established policies.

Skills

Communication skills

Team collaboration

Education

High School diploma/GED or equivalent

Tools

Microsoft Office

Expense systems (Concur/Edge)

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems, is seeking an experienced Administrative Assistant 4 to join our executive admin team and support our growing portfolio. The position will be part of a broader admin group that supports all Program Office directors.

• Position is located in Melbourne, Florida
• Position is in person, we cannot accommodate a hybrid/telecommute schedule.
• Schedule is 9/80, with every other Friday OFF!

Responsibilities

The Administrative Assistant will support a program executive and program execution utilizing decision making skills, professional judgment, and tactful implementation. They will be expected to apply organizational skills to manage and prioritize multiple tasks and situations across the program, as well as work independently with minimal supervision.

Responsibilities Include

• Collaborate closely with other administrative professionals in related organizations
• Maintain in-person presence to support ad-hoc requests from team members
• Demonstrate dependability, accuracy, efficiency, and punctuality
• Manage calendar, travel, and expenses for our executive and leadership team
• Manage conference room calendars, phone lists and reserved parking assignments
• Manage purchasing for program supplies, and handle catering during select operations events and lunchtime meetings
• Help coordinate/prepare briefing packages

The right candidate should possess a positive can-do attitude, be self-directed, and be comfortable working in a fast paced, changing, and diverse environment.

General Office Management Tasks

• Gather, compile, and report on information relevant to supervisors' assignment.
• Answer questions relating to office operations and established policies and procedures.
• Sometimes backfill for the administrative assistant to multiple Directors including managing calendars, coordinating travel, and creating expense reports
• Be asked to work overtime from time to time

The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership, support organizations, and customers.

Basic Qualifications

• High School diploma/GED or equivalent with at least 6 years of experience as an administrative assistant, preferably for a large team
• Experience in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint)
• Experience in business and travel expense system (Concur, Edge, or similar)
• Must have an active US Government Secret clearance (or higher) that was granted or renewed in the last 6 years or is currently under continuous evaluation and the ability to obtain and maintain Special Program Access (PAR) within a reasonable amount of time as determined by business needs.

Preferred Qualifications

• Experience in Administrative support at the Executive level
• Good communication skills
• Positive team player
• Active DoD Secret clearance (or higher)
• Current Special Program Access (PAR)

Primary Level Salary Range: $57,500.00 - $95,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.