Administrative Assistant 4 - 12923-1

ngc; Roy (UT); On-site; USD 57,000 - 96,000; Full time

Benefits offered by this job

Medical-Dental-Vision

401k

Educational Assistance

Life Insurance

Employee Assistance Programs

Paid Time Off

Wellness Resources

Employee Discounts

Job summary

Northrop Grumman is seeking an Administrative Assistant 4 to support the Roy, UT site with day-to-day office operations. You will handle scheduling, travel arrangements, meeting setup, and document preparation while representing the organization professionally. The role requires US citizenship and the ability to obtain Secret clearance.

The position offers a 9/80 work schedule, comprehensive benefits, and opportunities to support major defense programs.

Qualifications

• Minimum High School Diploma/GED with six (6) years of additional education and/or experience.
• Must have U.S. Citizenship with the ability to obtain Secret level clearance.
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements.

Responsibilities

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Performs office functions such as arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering mail.
• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.
• Makes domestic and international travel arrangements and prepares expense reports.

Skills

Scheduling

Travel arrangements

Communication

MS Office

Education

High School Diploma/GED + 6 years education/experience

Associates degree

Tools

Concur/ITRIP

I-Buy

NG My IT

SAP

Microsoft Office Suite

Job description

RELOCATION ASSISTANCE: No relocation assistance availableCLEARANCE REQUIRED FOR START: NoCLEARANCE TYPE: NoneTRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman's Defense sector has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals. This position will be located in Roy, UT.

What You’ll Get To Do:

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation.

The selected candidates will be responsible for, but not limited to the following:

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Performs office functions such arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering mail.
• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.
• Makes domestic and international travel arrangements and prepares expense reports.
• Assists in event planning and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

Position Benefits:

As a full-time employee of Northrop Grumman, you are eligible for our robust benefits package including:

• Medical, Dental & Vision coverage
• 401k
• Educational Assistance
• Life Insurance
• Employee Assistance Programs & Work/Life Solutions
• Paid Time Off
• Health & Wellness Resources
• Employee Discounts

Basic Qualifications:

• Minimum High School Diploma/GED with six (6) years of additional education and/or experience.
• Must have U.S. Citizenship with the ability to obtain Secret level clearance.
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements.

Preferred Qualifications:

• Associates degree.
• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP.
• Experience in reviewing and editing written material for correct spelling and grammar.
• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel.

Primary Level Salary Range: $57,500.00 - $95,900.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.